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Virtual Emily is looking for a proactive and detail-oriented Executive Assistant to support our team with a variety of administrative tasks. This role is perfect for someone who is organized, efficient, and looking to make a meaningful contribution in a part-time capacity. Key Responsibilities Administrative Support : Perform a range of administrative tasks, including managing phone calls, handling correspondence, scheduling meetings, and organizing files. Calendar Management : Coordinate and schedule meetings, appointments, and events for team members, ensuring efficient time management. Documentation & Filing : Maintain and organize both digital and physical files, records, and documents. Ensure documentation is up-to-date and easily accessible. Office Coordination : Order and manage office supplies, coordinate facility maintenance, and ensure a clean, organized workspace. Data Entry & Reporting : Enter, update, and maintain data in company databases and create reports as required by management. Travel Arrangements : Book travel accommodations and prepare itineraries for team members when necessary. Project Assistance : Support various departments with administrative tasks on special projects as assigned. Customer Service : Greet visitors, handle inquiries, and provide excellent customer service to internal and external stakeholders. Qualifications Education : High school diploma or equivalent; Associate’s or bachelor’s degree in business administration or a related field is a plus. Experience : 4 + years of administrative or office support experience is preferred. Technical Skills : Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office equipment (printers, fax machines, etc.). Experience with scheduling and project management software is a plus. Desired Skills Strong Organizational Skills Attention to Detail Problem-Solving Abilities Professionalism & Confidentiality Team-Oriented Work Schedule Monday to Friday / No weekends Compensation & Benefits Salary: In USD depending on experience PTO + Family Day + Wellness program Referral program: Referrals increase your chances of interviewing at Virtual Emily Staffing by 2x. #J-18808-Ljbffr
