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Law Firm Operations Manager

hace 2 meses

Bogotá, Bogotá D.E., Colombia Dalal & Mehta Law, LLC A tiempo completo
About Dalal & Mehta Law, LLC

We are a dynamic and fast-growing immigration law firm that is energetic and mostly remote. Our firm is dedicated to offering excellent service to our clients and team, and this is where you get to help us.

Job Summary

We are seeking a highly skilled and organized Firm Administrator to work with Senior Management on the daily management of our firm operations. The ideal candidate will have a solid business acumen, excellent communication, and love data/analytics.

Key Responsibilities
  • Manage Day-to-Day Operations: Oversee the daily operations of the office, prioritize the use of support staff and facilities, and manage the daily operations of information systems.
  • Supervise Support Staff: Train staff regarding firm procedures and information systems, supervise and counsel support staff, and recruit and assist in hiring new non-attorney employees.
  • Manage Schedules and Appointments: Manage schedules and appointments, including trial dates and hearings, and meetings and travel.
  • Maintain a Professional Work Environment: Maintain a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
  • Prepare Legal Correspondence: Prepare legal correspondence and documentation.
  • Participate in Strategic Planning: Participate in the strategic planning process with management to identify and accomplish short- and long-term organizational goals.
  • Manage Budget and Accounting: Prepare the organization's budget, perform or facilitate and delegate accounting functions as needed, and consult with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.
  • Collaborate with HR: Collaborate with HR on driving firm efficiency, drafting processes and systems as needed, and assist VP, Human Resources and Owner as needed on various employment-related tasks.
Requirements
  • Superior Communication Skills: Superior written and verbal communication skills.
  • Excellent Interpersonal Skills: Excellent interpersonal and customer service skills.
  • Detail-Oriented: Detail-oriented and professional.
  • Advanced Business Knowledge: Advanced understanding of office management practices, including knowledge of accounting procedures and information systems.
  • Organizational Skills: Ability to organize and prioritize tasks, delegating when appropriate.
  • Technical Skills: Extremely proficient in Microsoft Office Suite or other similar software programs.
  • Confidentiality: Ability to maintain confidential records.
Education and Experience
  • Bachelor's Degree: Bachelor's degree in Management, Business Administration, Finance, or related field required.
  • Experience: At least five years of experience in a similar role position.