Senior Administrative Assistant

hace 1 mes


Bogotá, Bogotá D.E., Colombia Ups A tiempo completo

About the Role:

The Senior Administrative Assistance – High Volume Talent Acquisition is a dynamic and fast-paced role that supports the Corporate Talent Acquisition Team. This position is responsible for coordinating the recruitment process and hiring of new employees, providing clerical and administrative support to the talent acquisition team, and maintaining daily, weekly, and monthly departmental reports.

Key Responsibilities:

  1. Coordinate the recruitment process and hiring of new employees, including scheduling candidate interviews and supporting candidate hiring efforts.
  2. Provide clerical and administrative support to the talent acquisition team, including creating reports, preparing offer letters, and processing compensation requests.
  3. Maintain daily, weekly, and monthly departmental reports, including basic summary reports and presentations.
  4. Coordinate interview scheduling, pre-employment assessments, and job requisition management.
  5. Ensure pre-employment screening is timely and in accordance with established procedures.
  6. Monitor background screening results and alert Staffing Specialists of any issues in a timely manner.
  7. Prepare detailed reports and spreadsheets, and provide support for various ad-hoc reports and HR initiatives.
  8. Coordinate meetings and travel arrangements, and maintain confidentiality and sensitive security information.
  9. Support HR policies, programs, and services, and maintain uniform best practices to ensure efficiency, consistency, and quality.
  10. Perform administrative activities to ensure an organized flow of information and other tasks as assigned.

Requirements:

  1. Strong verbal and written English communication skills (Conversational English 80%) - Required.
  2. Experience with Microsoft Office products (Outlook, Word, Excel, PowerPoint) - Required.
  3. Minimal Studies: Technical - Bachelor's degree - Preferred.
  4. Minimum 1 year of relevant experience in recruitment - Preferred.
  5. Availability to work in a hybrid model 3 days a week from Bogotá office; the other 2 will be at home - Required.

About UPS:

UPS is committed to providing a workplace free of discrimination, harassment, and retaliation.


  • Administrative Assistant

    hace 2 semanas


    Bogotá, Bogotá D.E., Colombia Amentum A tiempo completo

    **Administrative Assistant**:As an Administrative Assistant at Amentum, you will provide high-level administrative support to the Program Manager and Deputy Program Manager. Your primary responsibilities will include:• Assisting with the preparation of presentations, reports, and other documents• Coordinating travel arrangements, meetings, and events•...


  • Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    Job Title: Senior Admin AssistantJob Overview:This is a remote position that offers a unique opportunity to support high-level business operations across various industries.Key Responsibilities:Manage executive's email communications using advanced inbox management techniquesCoordinate complex travel arrangements and itinerariesHandle a wide range of...

  • Administrative Assistant

    hace 4 semanas


    Bogotá, Bogotá D.E., Colombia Otis College of Art and Design A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Otis. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including data entry, document management, and office operations.Key ResponsibilitiesProvide administrative support to the team, including...


  • Bogotá, Bogotá D.E., Colombia PepsiCo A tiempo completo

    OverviewWe are PepsiCo, a leading food and beverage company with a rich history of innovation and commitment to excellence. Our company is built on a foundation of trust, respect, and a passion for delivering exceptional results.As a Senior Executive Assistant, you will play a critical role in supporting our senior executives, providing advanced...


  • Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    Job Title: Senior Admin Assistant About the Role: As a Senior Admin Assistant at BruntWork, you will be the linchpin in a multi-faceted business ecosystem, supporting a busy executive in managing crucial administrative tasks across several companies. This role goes beyond traditional assistant duties, offering you the chance to contribute to social media...


  • Bogotá, Bogotá D.E., Colombia Profesor X A tiempo completo

    Administrative Assistant Job SummaryProfesor X is seeking a highly skilled and bilingual administrative assistant to join our team. As an administrative assistant, you will provide administrative support to our team and clients, ensuring the smooth operation of our office.ResponsibilitiesProvide administrative support to the team and clients, including...

  • Administrative Assistant

    hace 1 semana


    Bogotá, Bogotá D.E., Colombia Otis College of Art and Design A tiempo completo

    Job Summary:We are seeking an Administrative Assistant to join our team at Otis. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including tasks such as document management, data entry, and communication with colleagues and customers.Key Responsibilities:Manage and maintain accurate and up-to-date...


  • Bogotá, Bogotá D.E., Colombia Otis College of Art and Design A tiempo completo

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Otis. As an Administrative Assistant, you will be responsible for maintaining the physical and digital files of our office, ensuring that all documents are up-to-date and easily accessible to our team members.Key ResponsibilitiesManage and maintain...


  • Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    Job Title: Admin Assistant/BookkeeperAt Somewhere, we are seeking a highly skilled and organized Admin Assistant/Bookkeeper to join our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our management team and ensuring the smooth operation of our financial and administrative...


  • Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    Job Title: Admin Assistant/BookkeeperAt Somewhere, we are seeking a highly skilled and organized Admin Assistant/Bookkeeper to join our team. As a key member of our administrative team, you will be responsible for providing exceptional support to our management team and ensuring the smooth operation of our financial and administrative...

  • Administrative Assistant

    hace 3 semanas


    Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    Job OverviewWe are seeking a highly organized and detail-oriented Administrative Assistant to perform various administrative and operational tasks. The ideal candidate will be proactive, tech-savvy, and able to handle multiple tasks efficiently in a remote work environment.ResponsibilitiesManage customer and project information in our CRM system.Upload...


  • Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    Job Title: Executive Administrative Assistant (LATAM)We are seeking a highly organized and proactive Executive Administrative Assistant to support our Executive Team and ensure the smooth operation of various administrative processes.About the JobOur client is a leading organization in the LATAM region, and we are looking for an exceptional Executive...


  • Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    Job Title: Executive Administrative Assistant - LATAMWe are seeking a highly organized and proactive Executive Administrative Assistant to support our Executive Team and ensure the smooth operation of various administrative processes.About the JobOur client is a dynamic organization seeking an exceptional Executive Administrative Assistant to join their...


  • Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    Job Title: Virtual Administrative AssistantAbout the Role: We are seeking a highly organized and detail-oriented Virtual Administrative Assistant to join our team at BruntWork. As a Virtual Administrative Assistant, you will be responsible for providing administrative support to our team, including data entry, payroll processing, and accounts payable tasks....


  • Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    Job Title: Admin Assistant/BookkeeperAt Somewhere, we are seeking a highly skilled and organized Admin Assistant/Bookkeeper to join our team. This is a unique opportunity to work with a dynamic organization and contribute to our success.Job Summary:We are looking for a detail-oriented and efficient Admin Assistant/Bookkeeper to manage our daily bookkeeping...


  • Bogotá, Bogotá D.E., Colombia Torre A tiempo completo

    Job Title: Virtual Administrative AssistantWe are seeking a highly skilled Bilingual Virtual Administrative Assistant (English-Spanish) to provide administrative support to our healthcare clients. This pivotal role involves managing day-to-day operations, ensuring seamless patient experiences, and allowing our healthcare professionals to focus on patient...


  • Bogotá, Bogotá D.E., Colombia Bruntwork A tiempo completo

    Job Title: Administrative AssistantJob Overview: Bruntwork is seeking a dedicated and detail-oriented Administrative Assistant to join our team. The ideal candidate has basic bookkeeping knowledge and is eager to grow in their career. We are committed to providing training to help you thrive in this role.Key Responsibilities:Perform general administrative...


  • Bogotá, Bogotá D.E., Colombia Otis College of Art and Design A tiempo completo

    Job SummaryWe are seeking an Administrative Assistant to join our team at Otis. The successful candidate will be responsible for providing administrative support to our operations and commercial teams.Key ResponsibilitiesProvide administrative support to the operations and commercial teamsManage and maintain accurate records and filesAssist with the...

  • Administrative Assistant

    hace 3 semanas


    Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    Job Title: Administrative Assistant / ResearcherThis is a part-time remote position that offers a unique opportunity to contribute to impactful research initiatives.Job Description:Dive into an exciting role as an Administrative Assistant / Researcher, where your analytical skills and attention to detail will drive critical decision-making...


  • Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo

    Job Title: Executive Administrative AssistantThis is a remote position that requires a highly organized and detail-oriented individual to provide comprehensive administrative support to our executive team.Key Responsibilities:Manage calendars and schedule meetingsPrepare and edit documents, reports, and presentations using Microsoft Word and other...