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Operations Coordinator for Executive Support

hace 2 meses

Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo
LOOKING FOR LAT-AM CANDIDATES

We prioritize the processing of one application at a time. If you have applied for multiple job openings within our organization, we kindly request that you direct any update inquiries to the team responsible for handling your initial application.

Please note that only resumes submitted in English will be considered for review. Fully remote role, Only for LAT-AM.

Position: (LatAm) Executive/Operations Assistant
Work Hours: Monday - Friday 9am to 5pm EST
Holidays: US & Local Holidays
Pay Range: USD 1,400 - 2,500 per month (salary offer will depend on the skills and years of experience)

ABOUT THE COMPANY
Online Design Services

KEY RESPONSIBILITIES:
​​​​​​​This role encompasses a hybrid approach, integrating traditional operational support with executive assistance tasks.

Executive Assistance:

  • Oversee the CEO's email correspondence and scheduling
  • Ensure that no direct messages are overlooked
  • Occasionally assist with personal matters for executives
  • Serve as a representative when required
  • Organize travel logistics as needed

Operational Duties:

  • Deliver customer support services
  • Conduct research and compile information for meetings
  • Assist with billing, contract drafting, vendor documentation, etc.
  • Develop and implement Standard Operating Procedures (SOPs)
  • Engage in special projects and adapt to changing organizational needs
  • Collaborate with colleagues to enhance operational efficiency

​​​​​​​

Minimum Qualifications:

  • Demonstrated experience in a comparable role: 3-5 years and 5-8 years
  • Exceptional attention to detail and flexibility
  • Outstanding organizational and time management abilities
  • Proficiency in office software (Notion, Google Suite, Dropbox) - required
  • Familiarity with various tools (ConvertKit, Zapier, HelpScout, etc.) or eagerness to learn
  • Relevant educational background or certifications are advantageous