Document Coordinator

hace 1 mes

Bogotá, Bogotá D.E., Colombia BruntWork A tiempo completo
Job Summary

The Document Controller will play a crucial role in maintaining project organization and compliance with internal and client guidelines. This role involves ensuring the accurate mark-up, revision, and distribution of drawings while maintaining comprehensive records for site teams, design teams, subcontractors, clients, and external suppliers.

Key Responsibilities:
  • Document Management:
    • Maintain company filing systems, ensuring accurate organization and easy access for team members.
    • Number documents for identification and reference according to company and client guidelines.
    • Archive and maintain records for both active and completed projects.
  • Coordination and Collaboration:
    • Work closely with project team members to verify document requirements and fulfill necessary tasks.
    • Append comments, track revisions, and submit documents into project systems or client portals.
    • Liaise with site teams, design teams, subcontractors, and suppliers to ensure proper document flow.
  • Drawing and Document Control:
    • Review and monitor the progress of drawing revisions.
    • Ensure controlled copies of the latest approved documents and drawings are accurately stored and uploaded into the system.
    • Upload "As-Built" drawings to client portals to ensure compliance and accurate information recording.
  • Technical Documentation:
    • Collect and create technical documents, including drawings and Operations & Maintenance (O&M) manuals, for both internal records and client requests.
    • Ensure that all internal records and trackers are updated as required and contain accurate, up-to-date information.
  • Document Audits and Reviews:
    • Conduct regular reviews and audits of documents to ensure accuracy and compliance with company and client requirements.
    • Archive documents and update records when projects or documents reach the end of their lifecycle, keeping company folders current.
Requirements:
  • Education and Experience:
    • High school diploma or equivalent required; Bachelor's degree in a relevant field is a plus.
    • Previous experience in document control, project administration, or a related role.
    • Experience with document management systems, project portals, or similar tools.
  • Skills:
    • Excellent organizational skills with a high level of attention to detail.
    • Proficiency in document management software and Microsoft Office Suite.
    • Strong communication skills, both verbal and written, to interact with project teams and external stakeholders.
    • Ability to work independently and manage multiple tasks simultaneously.
  • Knowledge:
    • Familiarity with construction or engineering industry documentation standards is preferred.
    • Understanding of document numbering systems and compliance with client guidelines.

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