Administrative Operations Coordinator

hace 1 semana

Perímetro Urbano Medellín, Colombia Ciandt A tiempo completo

As a leading player in the tech transformation landscape, we're seeking a highly skilled Administrative Assistant / Executive Assistant to join our team in Medellin, Colombia.

This is an exciting opportunity to provide comprehensive administrative support to our executives and contribute to the overall success of our organization. The successful candidate will play a crucial role in enhancing productivity and efficiency by managing administrative tasks, coordinating schedules, and facilitating effective communication among internal and external stakeholders.

About the Role

This position requires a highly organized and proactive individual with excellent written and verbal communication skills. The successful candidate will be responsible for organizing and prioritizing executive workloads, managing calendars, scheduling meetings, and coordinating appointments.

Your Key Responsibilities
  1. Develop and maintain strong relationships with internal and external contacts to facilitate seamless communication across teams.
  2. Manage executive calendars, schedule meetings, and coordinate appointments, ensuring efficient use of time and prioritization of tasks.
  3. Coordinate complex international travel itineraries, including flights, hotels, and ground transportation.
  4. Respond to a range of inquiries via email, phone, or in person, prioritizing requests and providing excellent customer service.
  5. Track executive expenses and ensure timely submission of expense claims and credit card invoices with supporting receipts.
  6. Manage your own time effectively, identifying areas for improvement and proposing solutions within existing resources.
  7. Plan social events for the team and clients as required.
  8. Support special projects and initiatives assigned by executives, providing research, analysis, and administrative support as needed.
  9. Receive and direct phone calls, greet visitors, and handle requests and inquiries in a professional and courteous manner.
  10. Liaise with internal departments and external stakeholders on behalf of executives, facilitating collaboration and communication on various initiatives.
  11. Assist with personal errands of executives.
  12. Collaborate with other team members, share knowledge, and offer assistance when needed.
  13. Maintain confidentiality and discretion in handling sensitive information related to executive activities and decision-making.
Requirements and Qualifications
  1. Excellent written and verbal English and Spanish skills.
  2. 1-3 years of experience in administrative positions.
  3. Exceptional organizational skills, with a proven ability to manage multiple tasks and priorities.
  4. Strong IT skills, including proficiency in the Google Drive suite.
  5. A confident individual with excellent communication skills, written and verbal.
  6. A driven, forward-thinking self-starter who is not afraid to ask questions.
  7. Ability to remain calm under pressure.
  8. Meticulous attention to detail.
  9. Proactive and solution-focused.
  10. Availability for onsite work (hybrid model) in Medellin, Colombia.
Benefits and Perks
  1. Premium healthcare coverage.
  2. Meal voucher program.
  3. Generous maternity and parental leave policies.
  4. Mobile services subsidy.
  5. Sick pay and life insurance benefits.
  6. Ci&T University training programs.
  7. Colombian holidays and paid vacations.
  8. Other benefits and perks designed to enhance your well-being and career growth.

We value diversity, inclusivity, and excellence in everything we do. We encourage applications from diverse and underrepresented groups to our job positions.

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