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Event Coordinator LATAM NORTH

hace 2 meses


Bogotá, Bogotá D.E., Colombia AO Foundation A tiempo completo
Main Responsibilities

The Event Specialist LATAM NORTH will be responsible for supporting the planning, execution, and logistics of educational events in the region. This includes:

  • Coordinating event deployment and ensuring smooth execution
  • Providing operational and administrative support for event activities
  • Managing event participants and maintaining event records
  • Supporting events execution on-site as a backup to Event Owners
  • Facilitating collaboration within Operational Teams
  • Managing local agencies and suppliers
  • Acting as cost expert for events and managing expenses
  • Driving invoice handling and P&L reporting
  • Managing CME accreditation and compliance approval
  • Managing event closing and final reconciliation
Accountability

The Event Specialist LATAM NORTH will be accountable for:

  • Assigned events within the cluster
  • Budget management for assigned events
Interfaces

The Event Specialist LATAM NORTH will interface with:

  • Cluster Leads
  • Event Owners
  • Local agencies and suppliers
  • Event participants
Main Requirements

To be successful in this role, the Event Specialist LATAM NORTH should have:

  • Bachelor's degree in a relevant field (e.g., hospitality, event management, public relations, communications, marketing)
  • Proven record of professional experience in event organization or project management (3-5 years)
  • Experience in medical events/course organization is an advantage
Key Skills

The Event Specialist LATAM NORTH should possess:

  • Strong organizational, project, and event management skills
  • Good communication skills and ability to build and maintain relations with healthcare professionals
  • Good problem-solving and analytical skills, with the ability to prioritize tasks
  • A collaborative, solution-focused approach, with the ability to work cross-functionally
  • Effective team player skills, with consistent reliability and support
  • Knowledge and experience of relevant systems
Language Skills

The Event Specialist LATAM NORTH should be fluent in written and verbal English, with knowledge of other relevant languages in the region being an asset.