Team Assistant

hace 2 semanas

Bogotá, Bogotá D.E., Colombia World Bank Group A tiempo completo

Team Assistant Job #: req32213 Organization: World Bank Sector: Administration/Office Support Grade: GB Term Duration: 2 years 0 months Recruitment Type: Local Recruitment Location: Bogota, Colombia Required Language(s): English, Spanish Closing Date: 3/23/2025 (MM/DD/YYYY) at 11:59pm UTC Description Do you want to build a career that is truly worthwhile?
Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges.
The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity, and promoting sustainable development.
With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.
Role & Responsibilities: Principal Team Assistant responsibilities: The Team Assistant carries out the full range of team and office support work, including managing processes and monitoring schedules related to their team's/unit's products and tasks.
The roles and responsibilities of the Team Assistant are as follows: Administrative support: Work productively and effectively, often from his/her own initiative, providing support to the Operations Manager and a Practice Group, led by a PL.
Support the team by organizing meetings, assisting with operational monitoring, drafting, and reviewing administrative documents and addressing administrative requests by clients.
Draft routine correspondence, project-related documents, and proofread materials.
Maintain the unit's filing system up to date (electronic documents) and retrieve data from various sources when needed and maintain project and other files up to date in the official repository of the World Bank, SharePoint etc.
Prepare folders of documents to be signed, ensure timely clearance, and perform proper distribution, maintaining distribution lists, contact lists and databases up to date.
Support the hiring of consultants and provide administrative support to team members.
Ensure logistical and IT arrangements (videoconference, WebEx, and audio-conference) for meetings organized by the CMU, including preparation of folders for meetings.
Assist visiting missions and project teams with preparation of mission announcements, planning of local logistics, scheduling of meetings, and coordination of administrative arrangements and follow-up in line with business needs.
Support high-level and regular visiting missions and make travel arrangements for local team members.
Undertake ad hoc inquiries requested by the CMU, PGs and or corporate and regional offices.
Provide assistance on task status and support needs.
Take on different office support functions, support office management and serve as a back-up to other staff on project and administrative tasks when needed.
ii) Client and external stakeholder interaction: Support coordination with other WBG units, clients, private sector, non-government institutions, academia, other development partners, and other stakeholders.
Engage in frequent liaison with team members located in different locations.
Provide logistical and planning support for various external events, such as conferences, workshops, and project-related events.
Selection Criteria Minimum Education/Experience: High school diploma with 3 years of experience, or equivalent combination of education and experience.
At least two years of direct relevant quality office support experience in an international, private, or public institution.
Strong English and Spanish proficiency with both written and verbal skills.
Proficiency in using advanced functions of computer applications such as Microsoft Office (Outlook, Word, Excel, and PowerPoint), and dexterity in internet searches/web navigation.
Committed, positive team player with a demonstrated ability to work seamlessly in a multi-cultural environment, able to respond to both external and internal client needs.
A strong track-record of delivery in quality and time.
Self-motivated, can-do attitude and willingness to seek assistance from supervisor(s)/colleagues and learn from them; and engage in continuous learning.
Ability to adapt to changing business needs, and be organized accordingly.
Strong results-focus and client service-orientation.
Demonstrated interpersonal skills, initiative, resourcefulness, effective time management, organizational skills, and ability to handle confidential information.
Ability to produce high-quality work under pressure, with the ability to go the extra mile.
World Bank Group Core Competencies The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.
We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.
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