Executive Assistant
hace 1 día
3.500.000 $ to 4.000.000 $ (Gross Monthly)1 Position Full time Our Company: Salvatech is passionate about delivering results with the best talent in each industry.
We create innovative solutions, which deliver exceptional outsourcing services, creating value for companies to grow their staff abroad.
At Salvatech, we pride ourselves on the amazing team culture we have built in our company
Seeing our employees happy and comfortable is one of our top priorities.
Environment: Colombian and International Teams Full-time / Monday to Friday, 9:00 AM to 6:00 PM Pacific Time Role Summary: The primary objective of the Executive Assistant to the CEO is to provide comprehensive administrative support to the Chief Executive Officer (CEO) of the company, ensuring the smooth operation of their schedule, communications, and all activities related to their role.
The assistant will be responsible for managing correspondence, coordinating meetings, organizing travel, and assisting in daily tasks to allow the CEO to focus on the strategic areas of the business.
Responsibilities: Organize and update the CEO's calendar, ensuring that all commitments, meetings, and travel arrangements are coordinated efficiently.
Prioritize appointments and coordinate the CEO's time according to their needs and objectives.
Remind and confirm important meetings and events.
Draft and send professional emails in English on behalf of the CEO.
Manage both internal and external correspondence, responding and filtering messages as necessary.
Communicate with clients, partners, employees, and other stakeholders on behalf of the CEO.
Organize virtual and in-person meetings, including preparing agendas, managing necessary resources, and taking notes if required.
Ensure the CEO is prepared for meetings by providing relevant documents in advance.
Organize all logistics related to the CEO's travel (flight bookings, accommodation, transportation, itineraries).
Ensure all travel details are managed smoothly, allowing the CEO to focus on their professional commitments.
Perform administrative tasks such as document management, reports, and presentations.
Organize and maintain files and databases in an orderly and accessible manner.
Assist in the preparation of reports and communications for key presentations.
Serve as a key point of contact for any additional needs the CEO may have throughout the day.
Manage logistics for special events, personal activities, or any other requirements of the executive team.
Qualifications: Languages: Advanced proficiency in English (both written and spoken) is essential, as communication will primarily be in English.
Experience: Minimum 2-3 years of experience working as an administrative assistant, preferably with prior experience supporting high-level executives or CEOs.
Technical Skills: Advanced knowledge of scheduling tools, email management, Microsoft Office (especially Word, Excel, PowerPoint), and video conferencing tools.
Organizational Skills: Ability to manage multiple tasks simultaneously, prioritize effectively, and work under pressure.
Communication: Excellent verbal and written communication skills in both English and Spanish, with the ability to adapt to the CEO's tone and style.
Discretion and Confidentiality: Capable of handling confidential information with discretion and professionalism.
Proactive, flexible, and able to anticipate the CEO's needs.
Positive attitude with a service-oriented approach.
Strong interpersonal skills and ability to work independently and as part of a team.
Requirements University / Professional Career Languages Professional Experience 2 years #J-18808-Ljbffr
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