Operations Assistant
hace 3 semanas
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About Us: America Steel Trade Corporation is an international trading company headquartered in North Miami, Florida.
AST specializes in sourcing, exporting/importing, and distributing commodities to the North, Central, and South American Markets.
Job Description: We are looking for a highly organized and detail-oriented Operations Specialist to manage and optimize logistics, import/export processes, contract administration, and overall operational efficiency.
This role is critical in ensuring seamless daily operations, overseeing logistics tracking, managing documentation, handling purchase and sales contracts, and supporting financial processes.
The ideal candidate will have experience in logistics or a related field, with a proactive mindset for process improvement and operational optimization.
Key Responsibilities: Prepare and manage sales and purchase contracts, invoices, and necessary documentation.
Track order status and oversee document preparation to ensure timely processing.
Process small invoice payments and communicate updates with the director.
Organize and analyze data to support decision-making and operational improvements.
Assist in optimizing sales and operations workflows to enhance efficiency.
Maintain and update CRM systems, ensuring accurate usage reports and data tracking.
Develop and generate weekly and monthly performance reports.
Review and moderate RFQs and supplier offers to ensure accuracy, completeness, and compliance with company policies.
Evaluate supplier proposals based on pricing, terms, service levels, and total cost-effectiveness.
Assess and verify freight, customs duties, and additional costs to ensure accurate calculations.
Monitor supplier performance, including reliability, delivery times, and contract adherence.
Identify areas to streamline workflows, enhance efficiency, and improve moderation accuracy.
Ensure supplier offers align with company policies, industry regulations, and quality standards.
Generate reports and insights on pricing trends, supplier performance, and market fluctuations to support strategic sourcing.
Collaborate with internal teams—including procurement, finance, logistics, and IT—to enhance supplier evaluation and platform performance.
Qualifications: Bachelor's degree in Business, Supply Chain Management, Logistics, Finance, or a related field.
Minimum 2–3 years of experience in sales operations, procurement, logistics, supplier management, or a related role.
Proficiency in MS Office, especially Excel, for data analysis and reporting.
Experience with CRM systems and data management tools.
Familiarity with financial reconciliation, invoicing, and payment processing.
Knowledge of import/export processes, customs documentation, and logistics is a plus.
Strong ability to analyze supplier offers, track performance, and ensure accurate cost calculations.
Detail-oriented with excellent organizational skills to manage contracts, invoices, and documentation.
Ability to optimize workflows and improve operational processes.
Strong written and verbal communication skills in English.
Ability to coordinate with internal teams (finance, procurement, logistics, IT) and external stakeholders.
Comfortable liaising with suppliers and ensuring compliance with company policies and regulations.
Proactive mindset to identify inefficiencies and propose improvements.
Ability to multitask and prioritize tasks in a fast-paced environment.
Willingness to adapt to evolving business needs and technological advancements.
Seniority level: Mid-Senior level Employment type: Full-time Job function: Management and Manufacturing Industries: International Trade and Development #J-18808-Ljbffr
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