Facilities and Administration Officer

hace 1 mes

Colombia IFC Systems Corporation A tiempo completo

**Facilities and Administration Officer**

**Job #**:

- req26619**Organization**:

- IFC**Sector**:

- Administration/Office Support**Grade**:

- GF**Term Duration**:

- 3 years 0 months**Recruitment Type**:

- Local Recruitment**Location**:

- Bogota,Colombia; Sao Paulo, Brazil**Required Language(s)**:

- English**Preferred Language(s)**:

- Spanish and/or Portuguese**Closing Date**:

- 3/13/2024 (MM/DD/YYYY) at 11:59pm UTC**Description**

IFC's Budget & Administration Department (CBA) is part of the Corporate Support Vice Presidency (COSVP) and plays a significant role in achieving IFC’s mission. Department responsibilities include business planning formulation, budgeting, investment and advisory support, reporting & analytics, administration, procurement, facilities management, and global security among others. CBA has the mandate to connect the dots across the organization and bring insight and consistency to IFC’s resource management. Functionally, CBA covers the following areas relative to IFC: 1) Total Resource Management including responsibility for the annual, 2) Budget Paper. Budget Systems, Reporting & Analytics, 3) Real Estate, Facilities & Operations Procurement, 4) Global Security, 5) Client Facing: Operations, Operational Support and Corporate Support Business Partners.

CBA’s service delivery model is intended to deliver higher value for money with more efficient, effective, and professional business finance services to enable sustained business success through effectively supporting delivery of the IFC’s strategy. It also focuses on improving governance to enable better oversight of what and how administrative services are provided and continuing to strengthen the Finance professional workforce with up-to-date skills, knowledge, and experience.

IFC’s Real Estate/Facilities Management and Procurement unit (CBARE) is part of IFC CBA and is responsible for IFC’s corporate real estate, project management, facilities management, security services oversight, capital budgeting (CBAFM), sustainability and IFC’s procurement function (CBAPC). CBARE strives to form value-added partnerships with internal clients to support them through real estate, facilities management and procurement related activities while ensuring that these activities are fully aligned with IFC’s corporate objectives and creating efficiencies.

IFC is headquartered in Washington DC and has 106 Country Offices globally across six continents, totaling approximately 2.3 million gross square feet (>1.3 million gross square feet in Washington and >1.0 million gross square feet outside the United States). These facilities are a mix of owned and leased real estate.

IFC is seeking a dynamic individual to join CBAFM Real Estate as Facilities and Administration Officer to lead multiple real estate construction across IFC’s global portfolio. This role will augment our existing CBAFM Project Management team and act adjacent to them.

The Facilities and Administration Officer will coordinate and implement strategic real estate projects which focus on design, build, fit-out, renovation and refurbishment work, re-stack and move management, as well as mechanical and electrical building systems projects. This position requires a high degree of customer engagement with excellent people management, facilitation, and negotiation skills, as well as requisite schedule and budget management capabilities. This position demands a highly financial and analytic skillset with knowledge and experience in the financial controls of project planning and execution. The Facilities and Administration Officer will need a consultative mindset with strong presentation and organizational skills, must work well in a collaborative team, needs a “seek-to-understand” mindset, and should have proven abilities to influence and drive change. This role requires extensive international travel.

**ROLES AND RESPONSIBILITIES**:
Planning and Origination
- Develop, initiate, and plan multiple medium-to-large complex/challenging projects across multiple geographies as project manager, with strategic guidance and direction from higher level staff.
- Collaborate on project development and planning, under direction of Senior or Lead / Manager.
- Develop program requirements with internal clients, including but not limited to gathering, understanding, analyzing, and summarizing office space, infrastructure, and operational business needs.
- Manage the preparation of project-related plans, specifications, and contract documents.
- Develop and monitor a master project budget and schedule.
- Determine the scope of required resources to mobilize from within/outside the organization.
- Enable the definition of targets from external best practice and internal benchmarks.
- Work with procurement professionals to originate and manage key third-party vendor relationships.
- Identify and hire consultants or vendors to support project execution, with strategic guidance an

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