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Corporate Services and HR Intern
hace 4 semanas
**Main purpose of job**:
**Roles and responsibilities:
- Provide support for administrative procedures regarding activities related to local and regional recruitment and on boarding/induction documents and processes for new staff, liaising closely with the regional HR Hub in Washington.
- Support with administrative records and tasks in protocol & Logistic matters.
- Provide assistance with the Social Security affiliations for the British Embassy Local Staff and resolve issues associated with health entities (EPS), pension funds, labour risk administrator (ARL) and benefits representatives /entity (CCF).
- Provide support for administrative procedures regarding activities related end of contracts and departure documents, liaising closely with the regional HR Hub in Washington.
- Organize events and meetings.
- Update databases, E-files, SharePoint, spreadsheets and personal records.
- Provide support in the implementation of Management System for Health and Safety at Work “SG-SST”.
- Coordinate on weekly basis the active pauses for all staff in liaison with ARL Representative.
- Coordinate mandatory ARL induction for new joiners along with ARL Representative.
- Conduct epidemiological sieges, for Health & Safety at Work “SG-SST”, for biosecurity proposes.
- Administrative tasks, handling telephone calls, preparation of letters and certificates and other documents related to Human Resources or the work of the Corporate Services Team more generally.
- Provide support on diplomatic mail dispatch - DB. Demonstrate a willingness to help other parts of the Corporate Services Team as necessary.
**Essential qualifications, skills and experience
- Applicants must currently be enrolled in their final year/semester of university studies in a relevant field.
- Excellent knowledge in Microsoft Office Suite (Word, Excel, Power Point, Outlook, Internet).
- Excellent written and spoken English (Good working Knowledge B1-C2 level - CEF).
- Excellent customer service.
- Capacity to work to tight deadlines.
- Excellent organizational skills.
- Excellent communication skills and working as part of a team.
**Language requirements:
Language: Spanish and English
Level of language required: Intermediate working knowledge English and Spanish (spoken and written) - between B1 and C1 (under the CEFR or equivalent).
