Meeting Reconciliation and Payment Analyst
hace 4 semanas
Business Services Centers (BSC), located across three regions (Americas, Europe, and Asia), are responsible for the timely and efficient delivery of standardized, global financial processes. The BSCs will be responsible for the execution and delivery of a broad range of financial services and processes across business divisions and markets.
The Global Meeting Reconciliation & Payment Analyst is responsible for supporting the global congress financial process from payment via corporate card or purchase order to meeting reconciliation as well as the meetings closeout process. Expense reconciliation includes responsibility for expense reports and Payment Portal Requests (PPR). Meeting reconciliation includes verification of charges, completion of finance templates and submission to Finance.
Primary responsibilities for this role include, but are not limited to, the following:
- Support the creation of expense reports on behalf of the TM&C Regional leads and submit backup documentation per internal guidelines
- Audit of Corporate Card statement to ensure all charges on the statement are accurate
- Reconcile (for expense reports) Corporate Card statements with charges appearing in the Employee Expense Management System
- Reconcile invoices/statements prior to expense report/PPR preparation and submission
- Validate required receipts for expense report are available/attached
- Request any missing receipts/invoices from MPA
- Ensure submission of expense reports/PPRs are done timely to avoid late payments
- Support the congress reconciliation process by checking files received from Meeting Planning Agency, populating cost allocation template and journal entry template and submitting to Finance
- Utilize Company's SAP system for expense report creation and shopping cart/purchase order creation and payment portal requests.
- Handle inquiries as needed
- Demonstrate professionalism, meticulousness, and attention to detail in dealing with colleagues, internal clients, and suppliers
- Any other duties that are within the scope, spirit or purpose of the role or as reasonably requested
Education: Coursing or complete Bachelor’s Degree in Business Administration, Science, Economy, Accounting, Finance, or any other related disciplines.
Skills Required: Minimum of 1 years of work experience in basic accounting or accounts payable or finance or business administration Intermediate MS Excel skills Language requirements: Able to speak, read & write in English (C1)
Portuguese (plus) Effective communication (internal & externally) skills both written and spoken in English. Detail oriented Basic understanding and practical knowledge of processes in Finance Ability to work both independently and collaboratively within a geographically disbursed environment Positive attitude and can-do mindset, problem solving skills and analytical skills Process improvement orientation
Preferred: Experience with SAP (Employee Expense Management, Shopping/Purchase Order, and Payment Portal Requests), CVENT (desired) Experience with internal controls and process standardization preferred Ability to navigate through change or uncertainty Results oriented, sense of urgency, knows how to prioritize, ability to communicate and to create rapport with stakeholders, effective communication.
**Search Firm Representatives Please Read Carefully**
**Employee Status**:
Regular
**Relocation**:
No relocation
**VISA Sponsorship**:
**Travel Requirements**:
**Flexible Work Arrangements**:
**Shift**:
**Valid Driving License**:
**Hazardous Material(s)**:
**Number of Openings**:
1
**Requisition ID**:R216072
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