Senior Executive Assistant

hace 5 meses

Cali, Colombia TaskUS A tiempo completo

About TaskUs: TaskUs is a provider of outsourced digital services and next-generation customer experience to fast-growing technology companies, helping its clients represent, protect and grow their brands. Leveraging a cloud-based infrastructure, TaskUs serves clients in the fastest-growing sectors, including social media, e-commerce, gaming, streaming media, food delivery, ride-sharing, HiTech, FinTech, and HealthTech.

TaskUs People First culture has grown the company to have approximately 45K employees worldwide. We are currently in twenty-three locations across twelve countries, including the Philippines, India, and the United States.

It started with one ridiculously good idea to create a different breed of Business Processing Outsourcing (BPO) We at TaskUs understand that achieving growth for our partners requires a culture of constant motion, exploring new technologies, being ready to handle any challenge at a moment's notice, and mastering consistency in an ever-changing world.

How Position Supports TaskUs:

- Manage the calendars and schedules of multiple C-Suite executives, optimizing their use of time and prioritizing their commitments. Use judgment to maximize executives' use of time; anticipate and resolve scheduling conflicts; keep executives on track with various commitments, while finding a bit of time for fun in the executives' schedules.
- Provide executive administrative support to C-Suite members including coordinating complex domestic and international travel logistics, managing expense reporting, managing calendars and meeting scheduling, and assisting with other day-to-day tasks as needed.
- Plan all logístical arrangements for on site meetings, including space and facility needs, meals and refreshments, supplies, and technology
- Anticipate and schedule organization standing meetings and events well in advance. These include, but are not limited to, weekly executive
- Assist in preparing meeting minutes, Core Value Nominations, and building Google Slide presentations for various meetings
- Assist in Vice President onboarding including coordination and correspondence amongst key team members

Required Qualifications:

- Four or more years of experience in an administrative role reporting directly to upper management and supporting multiple executives
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Global mindset: global awareness/sensitivity to timezones; culture; understanding different cultural norms and expectations; act as a global "ambassador" for the Legal Office.
- Ability to multi-task and work in a fast-paced, demanding environment
- Proficiency with office productivity tools including Google Suite and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain the confidentiality of information related to the company and its employees
- Must have attention to detail and good analytical skills
- Promote and support an inclusive #PeopleFirst work environment where diversity, equity, and inclusion (DEI) are championed every day as part of the TaskUs culture.

Preferred Qualifications:

- Experience supporting multiple senior executives
- Outstanding organizational skills and ability to multitask
- Problem-solving and decision making
- Proactivity and self-direction
- Excellent interpersonal skills
- Experience in overseeing budgets and expenses
- Experience in developing internal processes and filing systems
- Experience with Google Suite, booking both domestic and international flights and coordinating complex travel arrangements

Education / Certifications:

- A bachelor's degree in business administration can equip you with the skills required to excel in a high-level executive assistant job.

Work Location / Work Schedule / Travel:

- Remote set-up
- As a global company, you would need to be flexible with multiple time zones but primary working hours would be 8:00am - 5:00pm Central Standard Time
- Travel may be required up to 20% of the time

DEI: In TaskUs we believe that innovation and higher performance are brought by people from all walks of life. We welcome applicants of different backgrounds, demographics, and circumstances. Inclusive and equitable practices are our responsibility as a business. TaskUs is committed to providing equal access to opportunities. If you need reasonable accommodations in any part of the hiring process, please let us know.

DEI: In TaskUs we believe that innovation and higher performance are brought by people from all walks of life. We welcome applicants of different backgrounds, demographics, and circumstances. Inclusive and equitable practices are our responsibility as a business. TaskUs is committed to providing equal access to opportunities. If you need reasonable accommodations in any part of the hiring process, please let us know.

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