Program Coordinator

hace 1 semana

Bogotá Cundinamarca, Colombia CSA-JLL - Colombia A tiempo completo

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

**Work Scope**:

- Supervision of Events Team members across LATAM countries
- Responsible for hiring, building and training a team of event professionals
- Responsible for overseeing high level special events as requested by the Amazon customer
- Report on & communicate on project and program efficiencies
- Establishes and provides clarity to existing policies and procedures relating to Events Team support
- Establish new policies and procedures necessary to clearly define event support of high level event support in high profile areas
- Communicate and work effectively with clients, officers, senior contacts within client organization, and business associates.
- Demonstrates continuous effort to improve operations, service levels, and streamline work process
- Responsible for tracking and collecting team progress through data metrics
- Develop and submit monthly event analysis reports of spending, attendance, and other ROI metrics for client records
- Identifying opportunities for improving team communication and efficiency
- Assisting in the planning and hosting of the occasional GREF-related event as needed
- Other duties as assigned in support of the Senior Program Delivery Manager

**Essential Functions**:

- Provide prompt and courteous response to Amazon employee, partners and client requests within the guidelines set forth by JLL and Amazon Global Real Estate and Facilities
- Maintain ethical, professional and courteous relations with contractors and employees and property management teams
- Perform as a team member with all employees
- Maintain all business contact information
- Prepare proposals and presentations
- Deliver successful client requested events and on time projects utilizing project tracking, clear communication and delegation
- Compile budget information and business review metrics
- Compose business letters, summaries and reports using proper format, punctuation, grammar, diction and style
- Create graphs, charts, and other complex documents
- Assist with Facilities team communications and coordination of response activity during emergencies if deemed reasonable and prudent, and as trained by supervisor
- Comply with all company and regional policies
- Flexible hours: Must be willing to work nights, evenings and weekends as necessary
- Travel: Must be willing to travel 30% as necessary

**Other Functions**:

- Carry out other duties as assigned by supervisors

**Essential Physical Capabilities**:

- Meet highest attendance and punctuality requirements
- Operate personal computer, software as appropriate for project and all other office equipment
- Climb up and down stairs as part of emergency procedure, practice and/or implementation
- Detect emergency alarms - auditory and/or visual

**Essential Knowledge and Skills**:

- Ability and interest in multi-tasking
- Interact with employees, visitors and contractors with poise and diplomacy
- Interpret instructions in written, oral, and diagrammatic or schedule form
- Possess initiative to assume additional responsibilities
- Set priorities and meet deadlines
- Advanced competence with a variety of software including MS Word, MS Excel, MS Outlook, and other requested software programs
- Type a minimum 60-WPM with accuracy
- Perform basic business math such as compute discount, interest, percentage and profit/loss
- Communicate effectively both verbally and written
- Possess excellent grammar and proofreading abilities
- Read and comprehend e-newspapers, periodicals, journals, manuals, dictionaries and thesaurus

**Experience**:

- 6+ years of event management or relevant hospitality experience

**Education**:

- Bachelor’s Degree or equivalent experience

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