Procurement Assistant

Formula.Monks, part of Media.Monks and S4 Capital, is a global consulting firm mastering AI-powered transformations for the Fortune 100. We combine long-term strategic thinking, deep enterprise experience, and a human-centered approach to help clients transform business processes and dominate their industries.

About the Role

As a Procurement Assistant, you’ll evaluate purchasing needs and develop strategies to optimize our procurement process, ensuring compliance and managing processes effectively to secure optimal deals.

**Responsibilities**:

- Evaluate and analyze current purchasing processes to identify areas for improvement
- Develop and implement new purchasing strategies and procedures to optimize efficiency and reduce costs
- Monitor and evaluate the performance of implemented processes, making necessary adjustments
- Manage the entire acquisition cycle of goods and services, from identifying needs to receiving and evaluating products
- Negotiate with suppliers to obtain the best purchasing conditions in terms of price, quality, and delivery time
- Create, maintain, and update the procurement database, ensuring all vendor information on the NetSuite platform is accurate
- Stay updated on applicable legal regulations and standards and ensure compliance
- Review and verify supplier invoices to ensure they adhere to purchase contract terms
- Coordinate with the accounting department to ensure timely payments and resolve invoice discrepancies
- Coordinate and manage all aspects related to corporate travel, including booking flights, accommodation, and transportation
- Process purchase orders and requisitions, ensuring accuracy in terms and conditions
- Organize and file procurement documents, such as contracts and purchase orders, for audit purposes and regulatory compliance
- Other duties as assigned

**Qualifications & Skills**:

- 2+ years of relevant work experience in procurement or a related field
- Familiarity with the NetSuite platform and proficiency in procurement databases
- Strong negotiation skills and ability to manage supplier relationships
- Analytical skills with the ability to interpret complex data
- Excellent organizational and time management skills
- At _Formula.Monks_, we believe in fostering an environment where a diversity of perspectives can thrive. We proactively work to design hiring processes that promote equity and inclusion while mitigating bias. We celebrate diversity and are committed to building a team that reflects the communities we serve. We welcome and encourage qualified applicants, from all backgrounds, who are excited to contribute to our mission._
- Unsure if your skills meet all of our requirements?_Formula.Monks is an Equal Opportunity Employer; employment with Formula is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, marital status, mental or physical disability or any other legally protected status