Legal Office Firm Administrator

hace 5 meses

Bogota, Colombia Dalal & Mehta Law, LLC A tiempo completo

We are a young and fast growing immigration law firm that is energetic, and mostly remote. Our firm is dedicated offering excellent service to our clients and team and and this is where you get to help us :) We are seeking a Firm Administrator to work with Senior Management on the daily management of our firm operations. If you have a solid business acumen, excellent communication, and love data/analytics, we would love to hear from you This role requires someone who can juggle various tasks, while contributing to the overall efficiency and productivity of the firm.

**Compensation: Base + Bonus. Commensurate with experience.**

**FLSA: Full Time | Exempt | Salaried**

**Why You Should Join Dalal & Mehta**:

- Competitive compensation; if you are excited, you should scroll down and keep reading
- ** Remote work **and Flexible Work/Life Balance
- Diverse and Inclusive Culture
- Paid Time Off

The Law Firm Administrator will oversee non-attorney staff who perform a variety of clerical and administrative support tasks to facilitate the efficient operation of the law firm. As a Law Firm Administrator, you will play a crucial role in managing the operations and administrative functions of a law firm. You will be responsible for overseeing the day-to-day operations, ensuring smooth functioning of the office, and supporting the firm's attorneys and staff. Your strong organizational skills and attention to detail will help maintain the efficiency and effectiveness of the law firm.

**_Supervisory Responsibilities:_**
- Trains staff regarding firm procedures and information systems.
- Supervises and counsels support staff.
- Recruits and assists in hiring new non-attorney employees.
- Conducts performance evaluations that are timely and constructive in collaboration with HR.
- Handles discipline and termination of non-attorney employees as needed and in accordance with company policy under the supervision of HR.

**_Essential Duties/Responsibilities:_**
- Manages the day-to-day operations of the office; prioritizes use of support staff and facilities.
- Manages the daily operations of information systems.
- Manages equipment, office services, and facilities.
- Manages schedules and appointments including trial dates and hearings, and meetings and travel.
- Maintains a professional and positive work environment by facilitating effective communication and information sharing among professional, paraprofessional, management, and support staff.
- Prepares legal correspondence and documentation.
- Participates in strategic planning process with management to identify and accomplish short
- and long-term organizational goals.
- Prepares the organizations budget.
- Performs or facilitates and delegates accounting functions as needed. These may include billing, preparation of financial statements, management of reports, and collections.
- Consults with outside accountants for audits, preparation of tax returns, and the production of other reports as required by law.
- Collaborates with HR on driving firm efficiency; drafting processes and systems as needed.
- Assists VP, Human Resources and Owner as needed on various employment related tasks.
- Performs other related duties as assigned.

**_Required Skills/Abilities:_**
- Superior written and verbal communication skills.
- Excellent interpersonal and customer service skills.
- Detail-oriented and professional.
- Advanced understanding of office management practices including knowledge of accounting procedures and information systems.
- Ability to organize and prioritize tasks, delegating when appropriate.
- Extremely proficient in Microsoft Office Suite or other similar software program.
- Ability to maintain confidential records.

**_Education and Experience:_**
- Bachelors degree in Management, Business Administration, Finance or related field required.
- At least five years of experience in a similar role position.

**_Physical Requirements:_**
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.

**Acceptable Background and References Required. Equal Opportunity/ DFWP

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