Accounts Payable Officer

hace 4 semanas

Bogotá, Bogotá D.E., Colombia Scotiabank A tiempo completo

Purpose

Contributes to the overall success of the Accounts Payable operation in Canada and other jurisdictions (i.e., US, UK, IRL) for the Finance Services Unit, ensuring specific individual goals, plans, and initiatives are executed in support of the team's business strategies and objectives. Ensures all activities conducted follow governing regulations, internal policies, and procedures. The Officer is responsible for the timely and accurate processing of expense account statements, invoices, and the appropriate allocation of expenses. He/she analyzes accounts payable invoices, generates reports, and verifies regulatory compliance.

Accountabilities

  • Champions a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
  • Accounts Payable / Payment Operations (Technical):
  • Reviews invoices/expenses processed to ensure they meet all requirements for processing.
  • Performs the necessary processing activities required for compliant Invoices & Expenses within the PeopleSoft system.
  • Ensures accurate and reliable preparation and reporting of entries (including investigation and resolution of exceptions and unusual transactions).
  • Uses internal controls to detect procedural errors and exceptional/irregular activity.
  • Challenges, rejects, and escalates to Canada and/or Bogota any inconsistencies on expenses that require it.
  • Follows up and resolves exceptions, escalations, unposted items, outstanding transactions, or any discrepancies related to the processing of payment vouchers.
  • Supports reporting supervision activities to ensure SLA accomplishment.
  • Informs users of the approval status of submissions.
  • Process Improvements:
  • Identifies and supports process improvement opportunities for the team and escalates to the Manager.
  • Keeps Desktop Training Procedures (DTP) documents for relevant processes up to date.
  • Understands how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.
  • Actively pursues effective and efficient operations of his/her respective areas in accordance with Scotiabank's Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to, and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions, and conduct risk.
  • Champions a high-performance environment and contributes to an inclusive work environment.

Reporting Relationships

  • Primary Manager: Accounts Payable Supervisor, Processing
  • Direct Reports: Not applicable
  • Shared Reports (solid/dotted if applicable): Not applicable

Dimensions

  • Services a global community and responds within SLAs timeframe.
  • Acts as an escalation point for any complex/unusual transactions.
  • Ensures business continuity for accountabilities under purview, ensuring coverage 4 days/week in assigned schedule.

Education / Experience / Other Information

  • Experience working in a high-volume payment operations/accounts payable unit.
  • Strong team player.
  • Analytical and problem-solving skills.
  • Undergraduate University Degree in Accounting, Finance, or Business Administration.
  • English intermediate-advanced level (written and spoken).
  • Skilled in Excel, Word, or Access.
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