Finance Admin and Procurement Assistant

hace 6 días

Bogotá, Bogotá D.E., Colombia Global Green Growth Institute A tiempo completo


Job Description

Description

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This position is pivotal in facilitating the integration of operational support services, particularly related to financial management, ensuring effective delivery and success in-country operations. The role will enable the successful delivery of country program through operational tasks which include understanding and proficient use of GGGI's systems (GGGI ONLINE, ERP, E-recruitment, and E-procurement), raising requisitions and invoices, carrying out minor and low value procurement processes, supporting hiring processes, organizing travel arrangements, providing support in the organization of workshops and meetings, organizing financial information for reporting purposes, overseeing general office management, taking notes, conducting IT asset count, supporting office well-being and staff engagement.

The Finance, Admin and Procurement Assistant will report directly to the Dominican Republic Program Manager, and will work embed within the offices of the Emergency Operations Center (COE) and the National Council for Climate Change and Clean Development Mechanism (CNCCMDL).

Purpose:


Ensure that financial management of the Dominican Republic program are carried out effectively.Execute the financial management of the Dominican Republic program, including budget development and monitoring, donor reporting, procurement and audit support. Review of Time Sheets and spending against budgets;Support procurement processes of consulting firms and service providers in compliance with the GCF Grant Agreement conditions, GGGI's Rules and Regulations, and internal systems set up to conduct the process;Support hiring processes of staff and consultants in compliance with the CDRI guidelines, GGGI's Rules and Regulations, and internal systems set up to conduct the process.Support portfolio management review by producing perioding reports for the Program Lead and Program Steering Committee. Provide day to day support to the evaluation of the program operation effectiveness and cost-efficiency, Take responsibility for day-to-day administration activities needed for the successful implementation of the project. Perform other administrative support as required, including note taking, agenda development, calendar updates and scheduling of meetings.Engagement:
Working closely with the Dominican Republic Country Program Manager, Project manager, the Finance, Admin and Procurement Senior Assistant and the Monitoring, Evaluation, and Learning Associate, and as requested, to support administrative, finance and procurement aspects of program and project implementation.Engage with internal and external stakeholders to guarantee compliance of GGGI's rules when carrying out HR, Procurement, Events, and Travel related processes.Liaise with regional office staff, country teams, and HQ staff as required for the performance of duties. Support administrative tasks related to the financial, procurement and operational delivery of the projects.Support initiatives to enhance staff well-being and engagement.Delivery:
Perform administrative support as required, including but not limited to note taking, agenda development, calendar updates, scheduling of meetings, event organization, travel arrangements.Support finance and procurement staff in administrative functions related to payments, budgets, procurement, and hiring processes in compliance with donor conditions, GGGI's Rules and Regulations, and internal systems.Support regional engagement initiatives through in person and virtual meetings, social events, learning opportunities, and knowledge sharing.Support high quality document management and record keeping of project documents through GGGI's internal tools and systems.Coordinate the development of presentations, documents, and tools as appropriate.Coordinate the onboarding of new staff and consultants in consultation with hiring managers.Support relocation arrangements for expatriate staff.Design and implement M&E frameworks and tracking systems to track delivery against project targets.Requirements Qualifications:
Bachelor's degree in business administration, finance, accounting, human resources, or other related field of study is considered advantageous.Preferably 2-4 years of relevant experience in office management or administration roles.Demonstrated experience with managing data, Excel spreadsheets, reporting or tracking systems, and online systems.Good level of proficiency in Microsoft Office applications (Word, Excel, PowerPoint, etc.)Strong oral and written English are essential.Experience with the UN system, other international organizations, bilateral cooperation entities or projects is desirable.Ability to prepare written reports and business correspondence, both in Spanish and EnglishMust be a citizen of the Dominican Republic and located in the country.Source:

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