Finance and Budget Assistant

hace 2 semanas

Bogotá, Bogotá D.E., Colombia United Nations A tiempo completo

This position is located within the Finance and Budget Unit, in the Operations and Resource Management Section, Mission Support Division of the United Nations Verification Mission for Colombia.

The position is based in Bogota, Colombia.

The incumbent will be under the supervision of the Finance and Budget Officer and the overall supervision of the Chief Finance and Budget Officer.


Responsibilities:

Under the supervision of Finance and Budget Officer and the overall guidance of the Chief Finance and Budget Officer, the Finance and Budget Assistant may be responsible for the following duties:

  • Assists with the preparation/formulation of cost estimates and budget proposals, in terms of mission's financial resourcing requirements such as staff and non-staff requirements in compliance with the Controller's instructions, including programmatic aspects; assists, reviews and revises data with respect to the finalization of the budget proposals including Supplementary Information.
  • Assists in preparing the mission for Advisory Committee on Administrative and Budgetary Questions (ACABQ) and the 5th Committee budget sessions and Q&A.
  • Assists in supporting programme/fund center managers in implementing and utilizing the given budget with respect to the elaboration of resource requirements for budget submissions.
  • Provides guidelines and verification on coding block for mission acquisition/requisition requests and for any other nonstaff cost requirements.
  • Supports the administration and monitoring of extrabudgetary resources, including review of agreements and cost plans, ensuring compliance with regulations, rules, and established policies and procedures.
  • Processes the mission's redeployment of funds in accordance with the established procedures.
  • Supports the review in ensuring the efficient and effective use of budgetary resources through robust monitoring of budget utilization to the approved budget and timely provision of information to Mission management for decision making. Provides support and guidance to fund centers/program managers on budget implementation and processes corrective actions where necessary.
  • Assists with the preparation of budget performance/projection reports for the mission, ensuring that correct and accurate data/information is provided by the various prograM/Fund center managers in compliance with the Controller's instructions. Assists with the review and finaliszes performance reports ensuring valid and adequate variance explanations between approved budgets and actual expenditures.
  • Provides support to Fund Center managers for the yearend reviews of budget commitments in accordance with established criteria.
  • Generates and assists in the preparation of budgetary reports, including statistical/financial data for tables, charts, spreadsheets, and presentation using office software and templates; and prepares and customizes financial reports.
  • Drafts correspondence and communications related to all aspects of program/project administration, including work plans and budgets, revisions, and other related issues, as well as prepares the unit's contributions for a variety of periodic reports.
  • Under the guidance of the supervisor, provides advice, financial interpretations, adaptations, and corrective actions in response to audits and other queries to ensure adherence to the UN Financial Regulations and Rules, Staff Rules, Administrative Instructions, Bulletins, and Circulars.
  • Assists in performing analysis, preparation and delivery of strategic support and business intelligence to operational counterparts and mission leadership on financial resourcing and stewardship, and organizational performance of the mission, in line with mission priorities.
  • Assists in planning, monitoring, and reporting of financial and operational performance.
  • Performs other duties as assigned.
Competencies

Planning & Organizing:
Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning-Monitors and adjusts plans and actions as necessary. Uses time efficiently.

Client Orientation:

Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view.

Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients' needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients' environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to clients.

Education
High school diploma or equivalent is required.

Job - Specific Qualification
A technical or vocational certificate in accounting, finance, budget, business administrat

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