Virtual Assistant

hace 2 semanas

Bogotá, Bogotá D.E., Colombia Outwork Staffing A tiempo completo

Schedule:
Strictly EST

Location:
Fully Remote (South America)

Salary:
USD/month


Embark on an exciting opportunity as a Virtual Assistant with a leading marina operator dedicated to providing high-end customer service for boaters and their families.

With a customer-first mentality, this company maintains award-winning facilities, invests significantly in its properties, and actively contributes to the enrichment of local communities.


As a Virtual Assistant, your responsibilities will encompass actively participating in meetings, recording minutes, managing documents, handling utility accounts, paying bills, forwarding attachments, and assisting with the administration of corporate documents and marinas.

If you possess a knack for sales, phone skills, and social media acumen, it's a definite plus.


Join us in this exciting role where your proactive approach and multitasking abilities will contribute to the success of our team.


Key Responsibilities:

  • Actively participate in meetings, particularly on heavy meeting days like Tuesdays. Take detailed meeting minutes and ensure accurate documentation of discussions.
  • Preview and circulate meeting documents, maintain a systematic filing system, and create agendas for organized discussions.
  • Handle utility accounts and ensure timely payment of bills to maintain seamless operations.
  • Assist in managing corporate documents, including the master schedule, and contribute to the administrative tasks associated with marinas.
  • Play a pivotal role in filing for permits, a task of significant importance to our operations.
  • Proficiently forward attachments and navigate various digital platforms with ease.
  • If you have a flair for social media, bring your skills to the table to enhance our online presence.
  • While not mandatory, experience in sales will be advantageous. Utilize phone skills and sales qualities to contribute to our business objectives.

Requirements:

Qualifications:

  • Proven experience as a virtual assistant or in a similar administrative role.
  • Extreme proficiency in Excel for data organization and analysis.
  • Ability to implement and adapt to new software technology.
  • Experience in effectively communicating with multiple general managers to assist them in gathering and organizing information.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication abilities.
  • Familiarity with utility account management and basic financial processes.
  • Sales experience is a plus.
  • Techsavvy with the ability to navigate digital platforms.
  • Social media acumen is advantageous.

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