Planning and Scheduling Assistant

hace 3 semanas

Bogotá, Bogotá D.E., Colombia British Council A tiempo completo
Planning and Scheduling Assistant

Date:23-May-2023

Location:
Bogota
, Americas, CO

Company:
British Council

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK.

We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In we reached 650 million people.

Pay Band: 4/H - $ COP

Contract Type:
Indefinite

Location:
Bogota

Closing Date:
advert will close on

Tuesday May 30, 2023 at 23:59 Colombia time.

Role Purpose


The primary objective of this role is to provide support in the planning and tracking of exams capacity requirements, aligning them with the demand over a rolling 12-month period, starting 18 months in advance and leading up to the handover to Operations Managers for Resource Management and Test Day delivery.


In this role, you will be responsible for translating the demand into capacity and resource requirements for venues, personnel, and test materials.

The goal is to optimize operations and margins while upholding service levels, maximizing flexibility, and ensuring contingency plans are in place.


Additionally, you will monitor and review changes to the plan, reporting on capacity requirements, the effectiveness of planning, and the cost to serve.

Collaboration with counterparts in relevant countries will be essential to ensure a clear understanding of requirements and successful execution of the plan on Test Day.


Main accountabilities but not limited to the following

  • Executes capacity management plans. Supports Operations Planning Manager to collaborate with Commercial function for demand planning purposes
  • Executes and provides feedback on rolling 18 month plan and makes appropriate changes to plans for all products down to Test Day. Keeps Operations teams up to date on any changes.
  • Translates demand into capacity plan for venues, venue staff, papers, link to OSM (Onscreen Marking Hub).
  • Books venue for Test Day. Coordinates with Operations Resource Pool team to ensure resource profile and plan for core staff is in line with test venue requirements.
  • Provides guidance to secure venues, and gives feedback to Operations team in country on venue performance
  • Hands over Plan to Country Operations teams in advance (per agreed timeframe).
  • Handles SRS and ORS registration.
  • Contingency planning and risk management of supply.
  • Adheres to set standards and performance manage Exam security and compliance.
  • Proactively escalate issues to Operations Planning Manager, as required.
  • Takes endtoend accountability for researching and obtaining satisfactory and timely resolution of complex/escalated customer (internal or external) operational complaints and issues, coordinating input from other colleagues/departments/managers as required, to do so, in relation to venue and demand management. Ensures the customer is kept informed throughout the process.
  • Provides support to Operations Planning Manager on planning future changes to delivery profiles
  • As required, supports Operations Planning Manager in hosting/attending external events or meetings, ensuring these run efficiently and effectively and that a positive, professional image is projected.
  • Supports creating regular reports on range of standard, corporate financial processes and procedures to enable effective budget and resource management for the team, unit or project(s) e.g. purchase order system, FABS, SAP, procurement processes.
  • Raises POs for venues. Liaises with CMR and Logistics Manager/Operations Manager on equipment required at venues, as required.
  • Handle raising sales invoices for Exam Boards pre/post test.
  • Plans and prioritises own work activities, which span across a range of different work streams, responding to changing and at times competing requirements to ensure effective delivery of responsibilities over a weekly/monthly time horizon.
  • Tasks and coordinates others (e.g. internal colleagues or external contractors/suppliers) to complete timelimited, straightforward activities, within established procedures, in order to ensure efficient delivery of services. Monitors task completion to agreed quality and time standards.

Requirements of the role

  • Experience
- translating demand requirements to ensure capacity can be met to deliver operationally within a large business.
- managing small teams or demonstrating management potential.
- in third party relationship management.

  • Written and verbal proficiency in English at level B1 is required

Note:
you are welcome to upload your supporting s

  • Scheduling Specialist

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia IntouchCX A tiempo completo

    About IntouchCXIntouchCX is a global customer care and technology company that provides value-driven, future-forward solutions. For over 20 years, we have been the people and technology behind the world's biggest brands, empowering human potential through our artificial intelligence division, Laivly, and driving change for our client partners through...

  • Planning and Logistics Assistant

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia British Council A tiempo completo

    Planning and Logistics Assistant (Canada Direct Delivery)Date:12 Feb 2024Location: Bogota, Americas, COCompany:British CouncilWe support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.We work directly with individuals to help them gain the skills, confidence and connections to transform...

  • Project Planning

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia AECOM A tiempo completo

    Company DescriptionWork with Us. Change the World.At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's...

  • Logistics Assistant

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia GP Strategies Corporation A tiempo completo

    GP Strategies Corporation is one of the world's leading talent transformation providers. By delivering award-winning learning and development solutions, we help organizations transform through their people and achieve meaningful change. GP Strategies has delivered our innovative consulting, learning services, and talent technology solutions to over 6,000...

  • Project Planning

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia AECOM A tiempo completo

    Company DescriptionWork with Us. Change the World.At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world's...

  • Administrative Assistant

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Sagan A tiempo completo

    Job Title: Administrative Assistant - LATAMLocation: Remote (PST Timezone)Work Schedule: Monday - Friday, 07:00 AM to 03:00 PM PST Job description: Role Overview: We're seeking an ambitious, energetic, and highly intelligent individual with a strong work ethic to grow from an administrative assistant role into a key leadership position within our company....

  • Executive Assistant

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Pearl A tiempo completo

    About Pearl:At Pearl, we pride ourselves on cultivating Filipino and Latin American talent and redefining overseas hiring. Through our rigorous qualification program and exclusive upskilling opportunities, we empower our candidates to thrive in high-profile roles. Join us as we revolutionize the tech industry and connect exceptional individuals with...

  • Real Estate Executive Assistant

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    Position : Real Estate Executive AssistantWorking Hours : M-F 9am-5pm PSTSalary : 1,500 USD Summary of Position:We are seeking a highly organized and proactive Real Estate Executive Assistant to serve as the primary point of contact for current and prospective residents. This role involves providing virtual support for various tasks, managing resident...

  • Personal Assistant

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Yara A tiempo completo

    Date posted: May 26, 2023- Location: Bogota, Bogotá DC, CO- Job Function:Human Resources- Job Type: Permanent- Job Requisition ID: 16149Personal Assistant:About the Unit:We currently have a vacancy for the Personal Assistant position, we require a person who is experienced and highly motivated and is proactive and resourceful. The main objective is to...

  • Executive Assistant

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Pearl A tiempo completo

    About Pearl:Pearl connects top talent from around the world with US and EU-based startups that care about finding sharp and hungry talent that they can grow with long-term. We provide candidates who pass our vetting process with exclusive upskilling opportunities that enable them to get promoted faster in their new roles. We only work with employers who are...

  • Executive Assistant Latin America and The Caribbean

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Center for Reproductive Rights A tiempo completo

    Job Title: Executive Assistant, Latin America and the CaribbeanDepartment: Programs, Latin America and the CaribbeanCenter Background: The Center for Reproductive Rights (the Center) is a global human rights organization working to ensure that reproductive rights are protected in law as fundamental human rights around the world. With offices in New York...

  • Head of Mine Planning

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia CA Global Headhunters A tiempo completo

    Our client is seeking a Head of Mine Planning and Development to join their gemstone operation in Colombia. The incumbent will be responsible for creating the foundation for safe and efficient operational systems of work as well as influence mining operations by ensuring integrated solutions from design through to execution. This role will report directly to...

  • Virtual Assistant

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Sandoval Contracting, Inc A tiempo completo

    Job Title: Virtual AssistantCompany:Sandoval Contracting LLCLocation:San Antonio, TX (Remote)About Us:Sandoval Contracting LLC is a leading construction company based in San Antonio, TX, specializing in commercial construction. With a commitment to excellence and customer satisfaction, we pride ourselves on delivering high-quality construction services...

  • Medical Scheduling Assistant

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Profesor X A tiempo completo

    MEDICAL SCHEDULING ASSISTANT - TIEMPO COMPLETO (MONDAY TO FRIDAY) 40HTipo de Empleo:Tiempo completo. 40 hrs/semana.Lunes - viernes.Contrato a término indefinido. No se trabaja los fines de Semana.Nível Avanzado de inglés.Trabajo PRESENCIALTrabajo sin presiónGran Ambiente laboralAumentos salariales anuales.Ubicación: Bogotá, CundinamarcaRango Salarial:...

  • Property Assistant

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Nora Aguirre LLC A tiempo completo

    Job Title: Remote Bilingual Property Manager's Assistant$3.30USD/HRWe are currently seeking a highly organized and self-motivated individual to join our team as a Remote Bilingual Property Manager's Assistant. As a Property Manager's Assistant, you will provide essential support to our property managers in managing day-to-day operations and ensuring...

  • Medical Office Assistant

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Recruiting Go Lean A tiempo completo

    _THIS IS YOUR OPPORTUNITY_We are growing and we want you to be a part of us.If you want to have a US$ based salary while working remotely from home. We are looking for a Medical Office Assistant who would be the next rockstar in our team.If you have: English fluency(required). Experience in Customer support, Viartual Assistant or any allied medical course....

  • Manager - Financial Planning and Analysis

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Mastercard A tiempo completo

    Our PurposeWe work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our...

  • Executive Assistant

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia Somewhere A tiempo completo

    Position: Executive Assistant (LATAM)Working Schedule: Monday - Friday from 9:00 am to 5:00 pm ESTSalary Range: $ USD/monthHolidays: 15 days leave per yearType of contract: Independent contractor, full-time, long-termAbout the CompanyWe are a real estate developer, operator, owner, and manager based in New York City with a primary focus on residential and...

  • Assistant Cooperation and External Relations Officer

    hace 3 semanas

    Bogotá, Bogotá D.E., Colombia United Nations A tiempo completo

    This position is located in the Regional Office for the Andean Region and Southern Cone (ROCOL), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC) in Bogota, Colombia. The Assistant Cooperation and External Relations Officer will report to the Senior Programme Officer of ROCOL and will work under the overall guidance of the...

  • Finance Admin and Procurement Assistant

    hace 2 semanas

    Bogotá, Bogotá D.E., Colombia Global Green Growth Institute A tiempo completo

    Job DescriptionDescription –>This position is pivotal in facilitating the integration of operational support services, particularly related to financial management, ensuring effective delivery and success in-country operations. The role will enable the successful delivery of country program through operational tasks which include understanding and...