Junior Executive Assistant

hace 2 semanas

Bogotá, Bogotá D.E., Colombia Invisible Technologies A tiempo completo

What is Invisible?

Junior Executive Assistant

Objectives of this role

  • Support the President and Chairman primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently.
  • Maintain and refine internal processes that support highranking executives companywide, and coordinate internal and external resources to expedite workflows.
  • Oversee necessary recurring processes and workflows independently from start to finish to prevent interruption of services.
  • Plan and orchestrate work to ensure that senior executives' priorities are met, organizational goals are achieved, and best practices are upheld.

Responsibilities

  • Coordinate complex global scheduling and calendar management, as well as content, flow, and storage of information to senior executives.
  • Manage CEO domestic and international travel logistics and activities, including accommodations, transportation, and reservations.
  • Collaborate in real time with the other members of the executive support team, especially our senior executive assistant.
  • Provide administrative support, such as notetaking, dictation, spreadsheet creation, Notion page creation, premeeting agendas, and postmeeting action item reports.
  • Provide personal support, such as ordering groceries, coordinating reservations, and crafting health schedules.
  • Maintain professionalism and strict confidentiality with all materials
  • Respond effectively to a variety of ad hoc requests, which may require independent and collaborative approaches.

Required skills and qualifications

  • A Bachelor's degree (with a preference for English, Communications, or Business)
  • Two or more years of experience in a remote administrative role reporting directly to upper management
  • Excellent written and verbal communication skills
  • Strong timemanagement skills and an ability to organize and coordinate multiple concurrent projects
  • Proficiency with office productivity tools and an aptitude for learning new software and systems
  • Flexible team player, willing to adapt to changes and unafraid of challenges
  • Ability to maintain confidentiality of information related to the company and its employees
  • Ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight

Preferred skills and qualifications

  • Experience working in a fast paced, often changing environment with efficiency and accuracy
  • Experience in overseeing budgets and expenses
  • Experience with Notion
  • Fluency in written and spoken English

Compensation & Working Hours
- $ Per Hour (depending on experience).

  • Primarily EST Timezone.

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