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Executive Assistant
hace 17 minutos
MOVE Your Business is proud to represent Accelerate Lender Services, a U.S.-based company specializing in foreclosure services. They focus on assisting lenders with the process of taking a home or property due to a borrowers non-payment. Their mission is to provide practical, reliable solutions that help lending professionals manage foreclosure matters with confidence and efficiency. On behalf of Accelerate Lender Services, we are seeking an exceptional Virtual Assistant to support the President in building and scaling a new foreclosure trustee services company. Foreclosure is the process of taking a home or property due to a borrower's non-payment. This role requires someone who thrives in a fast-paced, entrepreneurial environment and can serve as a force multiplier for an executive managing multiple business priorities simultaneously. Benefits: Competitive salaryStrong support systemSalary increase starting in your first year of employment (based on performance)Health benefit ($30/month)Training materials for upskilling are providedPaid holiday leaves (depending on the holidays that the client observes)Paid sick leaves (sick leave convertible to cash if perfect attendance)Paid planned leavesInternet Allowance ($25/month) Key Responsibilities: Executive Support & Priority ManagementMaintain and proactively manage the President's calendar, task lists, and competing priorities across multiple business entitiesProvide daily/weekly priority reviews to ensure critical deadlines and initiatives stay on trackAnticipate needs and identify potential scheduling conflicts or priority misalignments before they become issuesServe as an accountability partner for project completion and follow-through Business Operations & Project ManagementDrive new initiatives from concept to execution, taking ownership of discrete projectsCreate and maintain systems for tracking foreclosure cases, deadlines, and compliance requirementsDevelop and refine standard operating procedures as the business scalesCoordinate with outside partiesManage document preparation, review workflows, and quality control processes Administrative ExcellenceMaintain organized digital filing systems for contracts, cases, and business recordsHandle vendor management, contract tracking, and renewal notificationsCoordinate meetings, prepare agendas, and follow up on action items Requirements & Qualifications: Proven experience as an Executive Assistant for at least 2 years, preferably supporting senior management, C-level executives, or attorneys.Previous experience in a fast-paced work environment, ideally in foreclosure, real estate, or legal services.Extremely detail-oriented, organized, and proactive, with strong organizational and multitasking skills.Ability to think on your feet and solve problems efficiently.Excellent written and verbal communication skills – you write clearly, professionally, and persuasively.Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Workspace, and project management tools.Demonstrated ability to handle sensitive legal and financial information with discretion and maintain confidentiality.Experience with document management, workflow automation, or other process optimization tools.Strong time management skills with the ability to prioritize tasks and manage competing priorities effectively.Two professional references and a valid criminal background check issued within the last 60 days are required for all successful applicants.Completion of intake paperwork, including submission of a valid tax identification number (e.g., Social Security Number, Social Insurance Number, or the country's equivalent), is required prior to onboarding. Personal Attributes Self-directed - You don't need hand-holding; you figure things outPersistent - You follow through until tasks are completeAdaptable - You pivot quickly as priorities shift in a startup environmentDetail-obsessed - Small errors bother you as much as big onesCalm under pressure - Multiple deadlines energize rather than overwhelm youGrowth-oriented - You want to build something from the ground up Working Hours:Full Time (40 hours per week)Monday through Friday 8 AM - 5 PM Pacific TimePay: $800 + $55 Allowance per month When applying, please submit the following: Your resume highlighting relevant experienceAn example of a system or process you've created to manage complexity About Us:MOVE Your Business is an outsourcing company based in Southern California, dedicated to empowering both businesses and professionals. We connect growing companies with skilled virtual talent while creating meaningful, long-term opportunities for our team members. As a fast-growing player in the outsourcing space, were committed to building partnerships that drive success and to fostering a supportive, inclusive environment where our people can thrive and grow with us.
