Executive Assistant

Encontrado en: Talent CO C2 - hace 2 semanas

Bogotá, Colombia Sagan A tiempo completo

Job Title: Executive Assistant - Latam
Location: Remote (EST Timezone)

Working Schedule: Monday - Friday,  9:00 AM to 6:00 PM EST

Job Description:

Our company is seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to our CEO and COO. As an Executive Assistant, you will play a crucial role in enabling our executives to focus on strategic business goals by managing their schedules, facilitating communication, and handling various administrative tasks.

Key Responsibilities:

  • Calendar Management: Efficiently maintain and coordinate the schedules of the CEO and COO, including managing meeting and event logistics.
  • Communication Facilitation: Serve as the primary point of contact between executives and internal/external stakeholders, managing correspondence and ensuring timely relay of information.
  • Meeting Preparation and Follow-up: Prepare meeting agendas, materials, and minutes. Follow up on action items to ensure timely completion.
  • Travel Coordination: Arrange travel logistics for executives, including flights, accommodations, and itineraries, ensuring smooth travel experiences.
  • Document Management: Prepare, review, and revise documents such as reports, presentations, and letters while maintaining confidentiality.
  • Project Management: Assist in overseeing projects, ensuring deadlines are met and objectives are achieved. Provide administrative support for project tasks as needed.
  • Event Planning: Organize and coordinate executive-level events, including retreats, board meetings, and corporate gatherings.
  • Expense Reporting: Manage and reconcile expense reports, ensuring accurate and timely submission in accordance with company policies.
  • Stakeholder Engagement: Assist in managing relationships with key stakeholders, including board members, investors, and important clients.
  • Ad-hoc Support: Provide additional support to the CEO and COO as needed, which may include personal errands to support their business efficiency.

Requirements:

  • Bachelor's degree or equivalent experience preferred.
  • Proven experience as an Executive Assistant or similar role.
  • Proficiency in GSuite, and Google Calendar.
  • Basic familiarity with automation tools such as Zapier or Make.com.
  • Strong communication and interpersonal skills, with a professional demeanor.
  • Exceptional organizational and multitasking abilities.
  • Ability to work efficiently in a remote environment and adhere to deadlines.
  • High level of discretion and ability to handle confidential information.

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