Administrative Assistant

hace 4 semanas


Bogotá, Colombia Sagan A tiempo completo

Job Title: Administrative Assistant - LATAM
Location:
Remote (PST Timezone)
Work Schedule: Monday - Friday, 07:00 AM to 03:00 PM PST

Job description:

Role Overview: We're seeking an ambitious, energetic, and highly intelligent individual with a strong work ethic to grow from an administrative assistant role into a key leadership position within our company. This individual will work closely with the CEO to manage day-to-day operations, streamline processes, and drive strategic initiatives across both our businesses.

Key Responsibilities:

  • Manage CEO's schedule, including personal and work commitments, with a focus on optimizing time allocation.
  • Oversee communication channels, including email and Slack, by proactively handling incoming messages and organizing information.
  • Develop client proposals for coaching services, utilizing standardized templates and minimizing CEO involvement through efficient communication methods.
  • Assist in CRM management and implement systems for client relationship management.
  • Collaborate with the CEO to create and implement quarterly strategies for generating warm referrals for coaching services.
  • Delegate tasks from CEO's to-do list, focusing on maximizing impact and productivity.
  • Support the CEO in managing investor relations, including scheduling meetings and coordinating communications.
  • Monitor client contracts to ensure timely renewals and provide ongoing support for client needs.
  • Handle vacation planning for the CEO and their family, ensuring optimal travel arrangements and cost-effectiveness.
  • Assist in newsletter management, from content creation to distribution, with a focus on minimizing CEO involvement.

Qualifications:

  • Demonstrated ability to learn quickly, adapt to new challenges, and take initiative.
  • Exceptional organizational skills and attention to detail.
  • Strong communication skills, both written and verbal.
  • Proficiency in time management and ability to prioritize tasks effectively.
  • Experience in administrative or assistant roles preferred.
  • Tech-savvy with proficiency in CRM software and productivity tools.
  • Coachable attitude with a desire for personal and professional growth.


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