Executive Assistant

hace 2 semanas

Colombia There is Talent A tiempo completo

Executive Assistant

Schedule: Monday to Friday, 9:00 AM – 6:00 PM (Central Time)
Contract Type: Independent Contractor Agreement
Salary: 3' COP | $940 USD

About Us

We are seeking a highly organized and reliable Executive Assistant to support daily administrative and operational tasks in a fast-paced, patient-focused environment. This role requires strong attention to detail, excellent phone communication skills, and the ability to manage multiple systems and responsibilities independently.

You will work closely with leadership and clinical teams to ensure smooth scheduling, communication, and follow-through across all administrative processes.

Key Responsibilities
  • Schedule, reschedule, and manage patient appointments accurately.
  • Perform pre-appointment checks, including forms, billing status, payments, and credit card verification.
  • Handle post-appointment follow-ups and schedule future visits.
  • Manage inbound and outbound communications via email, patient portals, text messages, phone calls, and faxes.
  • Support insurance coordination and prior authorization processes.
  • Assist with billing support and end-of-day administrative reconciliation.
  • Ensure alignment across scheduling, intake, and internal systems.
  • Handle both recurring administrative tasks and ad-hoc requests directed by physicians.
  • Maintain task lists, priorities, and follow-through with minimal supervision.
Requirements
  • Strong attention to detail and high level of organization.
  • Excellent phone communication skills and professional demeanor.
  • Previous experience in administrative or executive assistant roles.
  • Ability to manage multiple tasks and systems simultaneously.
  • Comfortable working independently without micromanagement.
  • Strong written and verbal English communication skills.
Benefits
  • 100% remote work.
  • 40 hours per week.
  • Vacation benefits after 1 consecutive year with us
  • Annual rate adjustment (we want to keep a competitive salary for you).
  • Experience working with international clients.
  • Improvement in your English skills.
  • Development plans.
  • Training with tools and team support.

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