Executive Assistant

hace 1 semana

Bogota Capital District Municipality RAP Especial Central Colombia Somewhere A tiempo completo

Position Title: Executive Assistant (with Bookkeeping)

​​​Type: Full-time, Independent Contractor

Location: Remote – Latin America (Spanish-speaking preferred)

Work Hours: 8:00 a.m. – 5:00 p.m. U.S. Eastern Time Zone

Overview

We're seeking a highly experienced Executive Assistant with strong bookkeeping and administrative capabilities to support a construction executive. This is a long-term opportunity for a proactive professional who can manage multiple priorities, communicate confidently with clients, and operate with minimal oversight.

The ideal candidate will be fluent in English and Spanish, detail-oriented, and capable of "landing the plane" — ensuring tasks get done smoothly and accurately in a fast-moving business.

Key Responsibilities

  • Manage executive calendar, inbox, and general correspondence.

  • Handle bookkeeping tasks: invoicing, payroll troubleshooting, and expense tracking.

  • Prepare and manage documentation such as alteration agreements and project files.

  • Support client communication — scheduling, updates, and issue resolution.

  • Oversee office and operational processes to keep the business running efficiently.

  • Assist with vendor coordination, payments, and record management.

  • Identify process improvements and anticipate needs before they arise.

Ideal Candidate

  • 7–10 years of experience in executive assistance, operations, or office management.

  • Bookkeeping or accounting background required (QuickBooks experience a plus).

  • Conversational understanding of the construction industry preferred.

  • Bilingual: fluent English and conversational Spanish (required).

  • Highly organized, reliable, and comfortable handling confidential information.

  • Excellent written and verbal communication skills; confident with clients.

  • Self-starter who can work independently and make sound decisions.

  • Seeking a stable, long-term career path with growth potential (to Chief of Staff).

Why Join

  • Opportunity to work directly with a senior executive in the construction industry.

  • Long-term growth potential toward Chief of Staff role.

  • Stable, full-time remote position with strong professional autonomy.

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