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Executive Assistant
hace 2 semanas
Are you a bilingual professional with strong organizational skills and a passion for tech and AI innovation? We're looking for a dynamic Executive Assistant who is fluent in Spanish, client-facing, and comfortable using tools like ChatGPT to streamline communication, research, and project execution.
This is more than just an administrative role - it's a unique opportunity to work closely with U.S.-based founders and executives in the AI space, contribute to strategic client initiatives, and be part of a fast-paced, future-focused environment.
About the Role
As an Executive Assistant, you will provide high-level administrative and operational support while also directly engaging with clients and participating in cross-functional projects. You'll use tools like ChatGPT to improve workflows, support communications, and help manage projects efficiently. This role is ideal for someone who thrives in tech-forward, collaborative environments and can operate confidently in both English and Spanish.
What You'll Gain
Direct exposure to global tech and AI business operations and client interactionsInvolvement in high-impact projects with room to expand your skillsetA clear growth path into project management or client success rolesThe opportunity to leverage AI tools like ChatGPT to optimize productivity and output
Key Responsibilities
Executive & Client Support: Manage calendars, schedule meetings, and coordinate travel for C-suite executives; act as a liaison with Spanish- and English-speaking clientsProject Coordination: Support client-facing projects, track deliverables, and assist in execution across departmentsAI-Enhanced Workflows: Use ChatGPT and other AI tools to draft communications, synthesize notes, automate routine tasks, and generate insightsOperations & Administration: Handle expense reports, organize digital files, and support internal processesProfessional Communication: Maintain clear and proactive communication with stakeholders across languages and time zonesStrategic Input: Participate in discussions and offer ideas that improve client experience and business operations
What We're Looking For
Fluency in both English and Spanish (written and verbal)Strong client-facing communication skillsExperience with project coordination or supportComfort using AI tools like ChatGPT to improve productivityExcellent organizational and multitasking abilitiesProficiency in Microsoft Office, Google Workspace, and project management toolsA proactive, resourceful approach and strong attention to detail
Requirements
Typing speed of 50+ words per minuteAbility to work U.S. business hoursProfessional home office setup (reliable high-speed internet, dual monitor setup, and high-performance computer)
This role is ideal for someone looking to grow in a high-impact support and project coordination role in the evolving AI industry. If you're a bilingual, tech-savvy professional who thrives in a client-focused, fast-moving environment, we'd love to hear from you.
