HR Administrator and Healthcare Recruiter

HR Administrator and Healthcare Recruiter (English & Spanish Speaking)

Company: Helper Heroes

Website:

Position: Homecare Recruiter

Schedule: U.S. timezone (Remote)

Salary: $6.50/hr (for the first 6 months)

About Us:

At Helper Heroes PH, we're on a mission to provide exceptional care and support to home care agencies in America. We believe in creating a true partnership where our employees act and feel like a true member of the American team they are matched with. Our goal is to help them create a compassionate, innovative, and efficient care experience for their clients and their families. To achieve this, we're looking for a Hero to join our team and help us shine even brighter

About You:

What sets us apart is YOU. You're not just any virtual team member—you're a Hero If you're passionate about making a difference, have a knack for organization, and thrive in a fast-paced, mission-driven environment, you're who we are looking for. If you're the kind of person who loves tackling behind-the-scenes tasks with a smile, ensuring that our clients' caregivers and clients receive the best possible support, apply today

Job Overview:

We are seeking a highly organized and proactive Virtual Recruiting Assistant to support our home care agency's hiring efforts. The ideal candidate will manage job postings, schedule interviews, and streamline the recruitment process to reduce administrative burden. The goal is to hire 10 new caregivers per month with minimal oversight from our on-site team.

Key Responsibilities:

1. Job Posting Management:

• Create, update, and refresh job ads on platforms like CareerPlug (or similar ATS/recruitment software).
• Ensure accuracy and consistency across all postings.

2. Interview Coordination:

• Schedule and manage high-volume interviews (e.g., back-to-back 15-minute slots).
• Maintain a shared calendar for visibility (e.g., Google Calendar, PreIntent, or Engage).

3. Candidate Pipeline Support:

• Screen resumes and conduct initial outreach.
• Guide candidates through onboarding paperwork (e.g., WellSky or AxisCare system experience is a plus).
• Send reminders for orientation/training sessions.

4. Process Improvement:

• Work with leadership to implement recruitment best practices.
• Adopt new tools (e.g., Engage or PreIntent) as needed.

5. HR Administration:

• Maintain accurate and confidential caregiver employee files, ensuring all records are complete and compliant with company and state requirements.
• Track caregiver credentials, licenses, background checks, and health clearances; proactively follow up on expirations and missing documentation.
• Support payroll and HR processes by maintaining up-to-date employee information in ADP Workforce and related systems.
• Assist with implementation and communication of HR policies, procedures, and caregiver acknowledgements.
• Serve as a point of contact for caregivers regarding HR-related questions, onboarding status, and documentation needs.

Requirements

• Language: can communicate in both ENGLISH & SPANISH fluently
• Experience: Prior recruiting/staffing experience, preferably in home care or healthcare.
• Tech-Savvy: Comfortable with ATS and recruitment platforms (CareerPlug, WellSky, or similar), calendars, and workflow automation.
• Proactive & Independent: Minimal hand-holding required; must take initiative.
• Communication: Strong English skills for candidate interactions and team coordination.
• Exceptional organizational and time-management abilities.
• Proficiency with CRM systems, email management, and cloud-based tools (e.g., Google Drive).
• Proactive mindset—anticipate needs before they arise.
• Ability to work independently and manage time effectively in a fast-paced environment.
• A positive attitude, sense of humor, and a passion for helping others.

Attributes of a Successful Helper Hero:

• Empathy: You genuinely care about people and want to make a difference in their lives.
• Organization: You're a master of multitasking and can keep everything running smoothly.
• Communication: You speak impeccable English. You're a clear and friendly communicator, both written and verbal.
• Problem Solver: You can see the big picture when resolving complex issues and follow through until you reach full resolution.
• Self Starter: You work effectively without supervision and follow processes precisely.
• Reliability: You're dependable, punctual, and always ready to step up when needed.

Benefits

• Competitive Base Pay: We offer the highest base pay in the home care industry
• Make a Difference: You'll play a key role in ensuring that clients receive the best care possible.
• Growth Opportunities: As we grow, so will you There's plenty of room for advancement and learning.
• Fun & Supportive Team: We're a tight-knit group that values collaboration, compassion, and a good laugh.

Ready to Be a Hero?

• If you're excited about the opportunity to join our team, where you'll be appreciated, have a sense of purpose and inclusion and are willing to help us create a brighter, more compassionate care experience, we can't wait to hear from you Apply today and let's make a difference together.

Job Types: Full-time, Part-time

Application Question(s):

• What are the roles that you've hired for as a recruiter? (respond in the English language)
• Will you be available for an interview between 9-11PM GMT/EST? (respond in the English language)
• Our base pay is $6.50/hr. Reply YES if you agree. (respond in the English language)
• We can only proceed with unemployed applicants. Are you currently unemployed? (respond in the English language)

Experience:

• HR Administration: 2 years (Required)
• U.S. Healthcare Recruitment: 2 years (Required)

Language:

• both English and Spanish fluently (Required)