Spanish-Speaking Administrative

hace 1 semana

Colombia Assist World A tiempo completo
Role Overview We are seeking a Spanish-speaking Virtual Assistant to support a fast-growing contractor management firm that provides accounting, tax, administrative, and operational services to construction and contracting businesses. This role will begin with reception-style administrative support and gradually expand into bookkeeping, payroll preparation, marketing support, and operations assistance. The ideal candidate is organized, detail-oriented, comfortable speaking with clients, and eager to grow into a critical long-term support role.
Core Responsibilities Phase 1: Administrative & Reception Support (Initial Focus) ● Confirm and schedule client appointments with internal accountants ● Call clients to confirm meetings and follow up on requests ● Answer and make outbound calls to Spanish-speaking clients ● Maintain and update client records and notes ● Perform general data entry and administrative support ● Assist with basic CRM or internal system updates
Phase 2: Accounting & Operations Support (Growth Phase) Bookkeeping Support (QuickBooks – Nice to Have, Not Required Initially) ● Categorize expenses in QuickBooks (fuel, materials, supplies, etc.) ● Assist with reconciliations and ensuring transactions are properly logged ● Prepare data for accountants (no balance sheet or tax filing responsibility)
Accounts Receivable & Invoicing ● Send invoices to clients ● Follow up on outstanding payments and reminders ● Ensure services rendered are properly billed
Payroll Preparation Support ● Prepare and review employee timesheets ● Flag errors or missing information ● Support payroll preparation (final payroll run handled internally)
Sales & Client Outreach ● Make outbound calls to existing or referred clients ● Schedule appointments for internal team members ● Request client reviews from satisfied customers ● Maintain professional and friendly communication with clients
Marketing & Communication Support (Nice to Have) ● Create simple flyers and informational materials (closures, announcements) ● Assist with internal newsletters or client communications ● Support marketing team with overflow tasks ● Follow existing brand guidelines (training provided) Must-Have Requirements
  • Fluent Spanish (spoken and written)
  • Comfortable speaking with clients by phone
  • Strong organizational and follow-up skills
  • Ability to handle administrative and repetitive tasks accurately
  • Professional communication skills
  • Willingness to learn internal systems and processes
  • Reliable, detail-oriented, and proactive
Nice-to-Have Skills
  • Experience with QuickBooks (especially expense categorization)
  • Bookkeeping or accounting support background
  • Payroll or timesheet preparation experience
  • Marketing or basic design experience (flyers, Canva, etc.)
  • Experience working with contractors, construction, or service-based businesses
Tools & Systems
  • QuickBooks (training provided if needed)
  • Internal scheduling and CRM tools
  • Email, phone, and document management systems
  • Payroll/time-tracking tools (internal)
$900 - $1,100 a month Arizona / Mountain Standard Time Part-Time to Start (20 hours/week) → Opportunity to grow into Full-Time (40 hours/week) based on performance and business needs
Part Time Initial coverage needed approximately 9:00 AM – 1:00 PM MST Full-time potential within 9:00 AM – 5:00 PM MST office window Why Join Assist World?
100% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

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