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Procurement, Vendor

hace 3 semanas

Colombia PMB Property Improvements A tiempo completo

Procurement, Vendor & Subcontractor Operations Coordinator
Location: Remote (Colombia)
Company: PMB Property Improvements — Licensed Florida Residential Construction Firm
Role Type: Full-Time, Long-Term
Schedule: Monday–Friday, U.S. Eastern Time
Language Requirement: Fluent English + Spanish
Compensation: USD $1,000–$2,100/month after training
Start Date: Immediate

ABOUT PMB

PMB Property Improvements is a rapidly expanding, fully licensed residential remodeling and construction company operating in Florida—one of the most highly regulated construction environments in the United States.

We specialize in structural renovations, additions, kitchens, bathrooms, and full-home remodels, with every project requiring strict adherence to Florida Building Code, permitting processes, liability standards, and subcontractor licensing regulations.

We are seeking a detail-oriented, highly reliable Procurement, Vendor & Subcontractor Operations Coordinator to strengthen our supply chain, support our subcontractor network, and help maintain compliance across all active projects. This role plays a central part in the efficiency, accuracy, and overall success of our operations.

ABOUT THE ROLE

This is a hybrid operational role combining:

  • Procurement & purchasing
  • Vendor & wholesaler relationship management
  • Subcontractor coordination
  • Florida construction compliance
  • Project operations support
  • Document control & communication management

You will function as the primary connection point between vendors, wholesalers, subcontractors, operations, and leadership. Your work will directly influence project timelines, cost control, and overall compliance.

KEY RESPONSIBILITIES

1. Procurement & Materials Management

  • Source and purchase materials required for Florida residential renovation projects
  • Request, evaluate, and compare quotes from wholesalers and suppliers
  • Negotiate pricing, delivery terms, and availability
  • Track purchase orders, backorders, and deliveries
  • Ensure materials meet Florida Building Code requirements (wind/hurricane ratings, fire ratings, plumbing/electrical specifications, etc.)
  • Maintain accurate vendor, pricing, and product databases

2. Subcontractor Coordination & Florida Compliance

  • Vet subcontractor qualifications and prior experience
  • Verify Florida licenses using DBPR and applicable county systems
  • Collect and track COIs, W-9s, worker's comp exemptions, and related documents
  • Maintain clean, organized compliance files for all subcontractors
  • Manage subcontractor schedules, availability, and trade alignment
  • Communicate scopes, timelines, material requirements, and job details
  • Track subcontractor performance, responsiveness, and reliability

3. Wholesaler & Vendor Relationship Management

  • Build and maintain strong relationships with distributors, manufacturers, and wholesalers
  • Develop and maintain a preferred vendor list by trade and product category
  • Coordinate returns, exchanges, bulk orders, and delivery arrangements
  • Stay updated on inventory availability, pricing changes, and product updates
  • Ensure all vendor deliveries meet project deadlines and jobsite requirements

4. Project Operations Support

  • Assist with permit documentation, submittals, revisions, and follow-ups
  • Track permitting requirements, inspection results, and revision notes
  • Prepare code-compliant job packets and material lists
  • Maintain organized Google Drive project folders and documentation
  • Follow up with subcontractors for updates, progress, and completion notes
  • Provide daily or weekly operational updates to leadership

5. Compliance, Documentation & Legal Requirements

  • Track lien releases, payment documentation, and NTO-related files
  • Ensure subcontractors meet all Notice to Owner and Florida lien law requirements
  • Maintain audit-ready project folders to protect the company's contractor license
  • Track expiration dates for licenses, insurance, and compliance documentation

COMPENSATION & GROWTH PATH

This is a long-term position with strong growth potential.

Training Period

  • Paid training (4–8 weeks based on experience)
  • Fixed training compensation
  • Focus on learning:
    • Florida construction law
    • Procurement workflows
    • PMB internal systems

Post-Training Compensation

Upon successful completion of training:

USD $1,000 – $2,100 per month
Compensation is based on experience, performance, accuracy, speed, and overall contribution.

Progression within this range is determined by:

  • Mastery of Florida construction requirements
  • Procurement proficiency and negotiation ability
  • Reliability and communication discipline
  • Consistent reduction of operational workload on leadership

Long-Term Advancement Opportunities

High performers may grow into roles such as:

  • Senior Procurement Specialist
  • Subcontractor Network Manager
  • Operations Supervisor
  • Senior Compliance Coordinator

REQUIRED QUALIFICATIONS

Language

  • Fluent English (C1 level or higher) — Required
  • Fluent Spanish

Experience (2–4 years minimum)

Preferred backgrounds:

  • Procurement or purchasing
  • Vendor relationship management
  • Construction operations
  • Subcontractor coordination
  • Project coordination
  • Compliance or permitting support
  • Supply chain or logistics

Knowledge (Required or Ability to Learn Quickly)

  • Florida Building Code basics
  • Florida contractor licensing requirements
  • Florida permitting processes
    or
  • Demonstrated experience learning U.S. construction regulations

Technical Skills

  • Advanced Google Sheets
  • Google Drive, Docs, CRM & project management tools
  • Strong written communication
  • Ability to manage and organize large volumes of documents

Soft Skills

  • Highly organized and detail-oriented
  • Strong follow-up and accountability
  • Professional and assertive communication
  • Self-directed, proactive, and fast-learning

PREFERRED QUALIFICATIONS (Not Required)

  • Familiarity with Florida coastal/hurricane construction standards
  • Knowledge of lien releases, NTO processes, insurance requirements
  • Experience with material takeoffs
  • Prior experience working with U.S.-based subcontractors or vendors

HOW TO APPLY

Submit the following to :

  1. English Resume (PDF)
  2. 1-minute English voice recording answering:
    "Tell us about your experience with procurement, subcontractor coordination, or construction operations."
  3. Short written response (English):
    Describe your experience with U.S. or Florida construction requirements, or explain how quickly you learn complex regulatory systems.