Marketing & Sales Executive Assistant

Quantum FBI (“Quantum”) is a professional services firm that provides accounting and finance, as a service and business intelligence services to early-stage and middle-market companies. We leverage the power of people, processes, and technology to help our clients improve operating performance. If you think you have what it takes to join our team, we want to hear from you

**Position Overview**

Quantum FBI is seeking
for a proactive, detail-oriented, and data-driven Marketing & Sales Executive Assistant based in Colombia to join our dynamic team. This role is ideal for a graduate in Business, Marketing, or related fields who is eager to grow in a fast-paced, U.S.focused environment.
The person in this role will support our marketing, business development and sales initiatives, while also managing the scheduling needs and logistics for our CEO, we want to hear from you

This is a remote position with daily interaction in English, so strong written and spoken English skills (B2+/C1) are required.

Quantum FBI is headquartered in New York; however, **this position will be based remotely in Colombia.**

**Responsibilities**

**Marketing & Sales**/BD**Support**
- Assist with new company marketing initiatives, research and execution
- Manage and update HubSpot CRM with leads, activities, and meeting notes
- Schedule and support follow-up for sales calls, demos, and meetings
- Support content publishing (blogs, newsletters, LinkedIn posts)
- Coordinate logistics for conferences and speaking engagements
- Help manage sales pipeline and follow ups with prospects
- Assistance with sales proposals

**Executive Calendar Management (CEO Support)**
- Manage the CEO’s calendar, including scheduling internal and external meetings across multiple time zones
- Proactively resolve scheduling conflicts and prioritize urgent matters
- Coordinate travel logistics and meeting prep as needed
- Act as the point of contact for all scheduling inquiries related to the CEO
- Maintain confidentiality and professionalism in all communications and tasks
- Work closely with our Partnerships and Customer Success Manager, our Marketing Director, and our CEO.

**Qualifications**
- Bachelor's degree in Business Administration, Marketing, or related field
- 2+ years of experience in **marketing,**business development,**sales support**, or executive assistance
- Exceptional organizational and time management skills
- Strong knowledge of time zone management
- Strong English communication skills—both written and verbal (minimum B2+; C1 preferred)
- High attention to detail and ability to juggle multiple priorities
- A self-starter with a proactive, solutions-oriented mindset
- Data-driven mindset and strong interest in digital tools and CRM platforms (HubSpot experience is a plus)
- Experience in managing multiple priorities, administrative coordination, and logistics
- Ability to multi-task with great follow-up skills
- Experience working in the financial sector is a plus

**Benefits**:

- Competitive Salary
- Indefinite Contract
- Connectivity Bonus
- Flexible Time Off + Paid Holidays
- Work with colleagues and clients in the US and other countries on interesting and challenging assignments
- We provide internal career opportunities, so you can take your career further within Quantum FBI.
- A supportive and collaborative remote work environment
- Direct exposure to U.S. business practices and leadership
- Long-term career development opportunities in a growing company
- Quantum FBI is proud to be an equal-opportunity workplace and we celebrate diversity in our organization. We do not discriminate against any team member or applicant for employment regardless of age, race, color, national origin, religion, disability, veteran status, sex, sexual orientation, or gender identity. Quantum FBI also provides reasonable accommodation for qualified individuals with disabilities in accordance with the Americans with Disabilities Act (ADA) and any other state or local laws._