Events and Technology Coordinator, Network Learning

**Position Summary**

The Network Learning function advances knowledge and learning in the network to make progress toward our 25-year vision. We do this by learning alongside the various stakeholders in our global network, creating learning experiences, and enabling connections for constituents to advance their own learning.

We are seeking an Events Coordinator with a focus in technology and registration management to support the planning and execution of the Teach For All annual Global Conference, as well as other virtual and in-person learning experiences so that our network can connect, learn, and collectively reimagine more equitable systems for children everywhere. Specifically, they will manage events logistics, website development, technology, and attendee experience for the Global Conference and other events as necessary.

**Outcomes**

Success as the Events Coordinator means contributing to the Network Learning function's mandate to learn alongside network stakeholders, create learning experiences, and foster communities where the ideas and insights being surfaced are accessible, inclusive, actionable, and have impact in partner organizations, classrooms, and communities around the globe.

**Responsibilities**

The **Events Coordinator **works within the Learning Experiences team which is responsible for producing high quality virtual and in-person learning experiences and resources. This person may be assigned other responsibilities aligned with the overall goals and objectives of the Learning Experiences team than the ones highlighted below.

**Logistics and Events Management**:
Contribute to or independently own the project management and logistics of in-person and virtual events. Key responsibilities for this include:

- Conference/event management, content programming, logistics, registration management, acting as venue and speaker liaison, budget coordination, supplier management, event administration, post-event reconciliation and analysis
- Negotiate contracts for hotels, venues, and suppliers
- Become an expert user and administrator of our online event tools including zoom, Jira, and other conference platforms
- Create and track the conference budgets to ensure that costs are controlled
- Project manage end-to-end delivery of events; organize regular communication with all involved parties to ensure the event planning timeline runs to schedule
- Work collaboratively in multiple diverse, agile teams at any given time
- Develop a strategy for and driving execution towards the goals of the project
- Build inclusive and equitable environments
- Deliver high-quality adult learning experiences (virtually and in-person)
- Gather and incorporate internal staff and network partner feedback on the effectiveness of learning experiences
- Report changes in staff and partner actions as a result of engaging with the learning experiences
- Creating equitable and inclusive systems and processes which are reflective of the needs and input of a range of stakeholders with diverse perspectives
- Managing systems and processes while making adjustments based on user experience
- Feedback from Network Learning colleagues and other network stakeholders about the effectiveness of the systems and processes

**Event Website and Technology**

Contribute to and support the management and ongoing evolution of web platforms and events technology in alignment with conference and event goals. Key responsibilities for this include:

- Providing technical expertise on conference platform and registration management
- Help select and co-manage relationships with event technology vendors
- Create and/or maintain inclusive and equitable systems, processes, and resources which enable progress towards the conference goals
- Evaluate and report on cost and impact of event technology and web platforms using qualitative and quantitative data
- Work collaboratively with the Technology Team to identify and fulfill technology and web needs for the Global Conference and other events as necessary
- Make adjustments to systems, processes, and resources based on data and feedback

**Attendee Management**

Think strategically and creatively about designing and implementing the best attendee experience possible.
- Support on registration management across all events in partnership with events leads
- Design and manage attendee registration and check-in systems
- Serve as a point of contact for event attendees to reach out to with questions and feedback
- Collect, analyze, and report on attendee data
- Work collaboratively to create event environments conducive to learning, connection, and collaboration

**Experience, Knowledge, and Skills**

**_
Required_**
- Fluent in Spanish
- Experience managing in-person and virtual events
- Strong written and verbal communication skills
- Experience in logistics management
- Experience in attendee and registration management
- Expertise in event-planning technology and web-based services.
- Ability