Architectural Drafter/ Executive Assistant

We are looking for a responsible individual who can combine the skills of an Architectural Drafter and an Administrative Assistant. The duties of the Administrative Assistant include providing support to our managers and employees, assisting with daily office needs, and managing our company’s general administrative activities. Also, you will assist more experienced designers and architects in the design and planning of buildings and other structures.

**REQUIRED QUALIFICATIONS**

**Education**
- A bachelor's or master’s degree in architecture or a related field. Administrative management careers

**Training or Expertise**

High English level (Well spoken, well written)

High Spanish level (Well spoken, well written)

Strong Microsoft Office and Google Suite skills

AutoCAD- SketchUp

**Experience**

+2 years of Proven experience as an administrative assistant or office admin assistant for USA -based companies

+2 Years of experience with AutoCAD- SketchUp

**JOB FUNCTIONS**
- Answer and direct phone calls. Organize and schedule appointments.
- Plan meetings and take detailed minutes.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing system.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and suppliers
- Maintain contact lists.
- Book travel arrangements
- Bookkeeping
- Reviewing timesheets
- Running payroll
- Submit and reconcile expense reports.
- Act as the point of contact for internal and external clients
- Assisting with the development of conceptual designs and layouts
- Preparing detailed drawings and specifications for construction projects
- Researching and gathering data and information relevant to design projects
- Collaborating with other members of the design team to refine and develop design concepts.
- Participating in client meetings and presentations
- Assisting with the management of design projects and ensuring that they are completed on time and within budget.
- Maintaining up-to-date knowledge of relevant laws, regulations, and codes
- Participating in professional development and continuing education activities
- Assisting with the preparation of proposals and contracts
- Assisting with the management of project budgets and schedules

**REQUIRED SKILLS**

+2 years of Proven experience as an administrative assistant or office admin assistant

Excellent written and verbal communication skills (English/Spanish)

Knowledge of office management systems and procedures

Proficiency in MS Office or Google Products (MS Excel and MS PowerPoint, in particular)

Excellent time management skills and the ability to prioritize work.

Attention to detail, accuracy, and problem-solving skills.

Strong organizational skills with the ability to multi-task

Strong technical skills, including proficiency with design software such as AutoCAD and SketchUp

Ability to work with clients and other members of the design team to develop and refine design concepts.

College degree, additional qualification as an administrative assistant or Secretary will be a plus

Ability to work independently and as part of a team.

Commitment to continuous learning and professional development

Knowledge of relevant laws, regulations, and codes

**WAGE COMPENSATION**

**Compensation: $1,100 (USD) Monthly**

**Schedule: Monday to Friday from 8:00 AM - 5:00 PM EST**

**However, as an exempt employee, you may be required to work beyond these hours from time to time to fulfill your responsibilities as may be necessary.**

**Internet and computer must be covered by the employee.**

**Salary**: $4,400,000 - $4,900,000 per month

**Experience**:

- USA remote executive assistant: 3 years (required)
- AutoCAD: 3 years (required)
- Drafter: 3 years (required)

**Language**:

- English (required)