Leasing Administrative Assistant

hace 1 semana

Cartagena, Colombia Bridge33 Capital A tiempo completo

**:
Bridge33 Capital is a fast-growing, vertically integrated private equity firm focused on open-air strip retail.

**Position**:Leasing Administrative Assistant
**Compensation**: $1,200

**Schedule**: 8am - 5pm, PST

**Key Responsibilities**

- Provide administrative assistance to the Leasing Department, supporting day-to-day operations and leasing initiatives.
- Enter and maintain leasing data in Deal Manager, including new leases, renewals, amendments, and ancillary tenant documents.
- Participate in weekly department meetings and assist in tracking follow-up items.
- Generate and distribute the weekly Real Estate Committee agenda and serve as backup support for the report’s preparation and accuracy.
- Manage portfolio review requests, coordinating with Task Wizard to ensure accurate and timely completion of deliverables.
- Process leasing business travel expenses and maintain organized financial and reporting records.
- Create, update, and maintain accurate databases, reports, and records of all leasing-related documentation.
- Conduct availability list, site plan, and listing agreement audits to ensure data integrity and compliance with internal standards.
- Maintain confidentiality of all lease-related and financial information.
- Use Adobe Illustrator to update and maintain accurate site plans for active properties.
- Maintain and regularly update the company’s marketing page on Commercial Edge, ensuring property listings and availability are accurate and current.
- Collaborate effectively with internal teams, brokers, and external partners to ensure accurate and timely flow of information.
- Support special projects and ad hoc assignments as needed by the Leasing or Real Estate leadership teams.

**Requirements**:

- Minimum 3 years of administrative experience in commercial leasing or real estate operations.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience with database management and internet research.
- Familiarity with Deal Manager, Adobe Illustrator, and Commercial Edge preferred.

- Understanding of commercial leasing language and documentation.
- Ability to maintain and audit leasing and marketing data.

- Excellent organizational, communication, and decision-making skills.
- Strong attention to detail with the ability to manage multiple projects and deadlines.
- Solutions-oriented mindset with sound judgment and critical thinking.
- Ability to maintain confidentiality and demonstrate professionalism in all interactions.
- Self-motivated and capable of working independently while also thriving in a team environment.
- Adaptability to new systems, processes, and changing priorities in a fast-paced work setting.

**WORKING REQUIREMENTS**:

- Fully remote
- Fluent in English
- Will work 8:00 AM to 5:00 PM US Pacific Time (PST)

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