Specialist Contract Administrator

hace 7 días

Bogota, Colombia MSD A tiempo completo

**Job Description**:
Job Title: Specialist Contract Administrator

Job Band: P2

Locations: Colombia

**Role Description**:
One of the core functions of the Global Sourcing Management Group (GSMG) is to conduct effective sourcing work for Merck & Co., Inc. by executing our end-to-end sourcing process. This includes working with the business stakeholder to understand the needed goods or services, identifying the viable suppliers, conducting the evaluation process via RFX steps, selecting the final suppliers, and then completing the negotiation and formal contracting work. The Global Sourcing and Contracting (GSC) team sits within the Business Operations organization of GSMG and is responsible for executing the GSMG S&C work.

The **Contract Administrator **executes administrative contract management activities such as setting up records in Ariba, performing triage, managing contract execution, contract storage and repository maintenance and, supplier contract maintenance, extensions, and terminations

**Responsibilities**:

- Review contract and check for completeness, following up with business users for further information where necessary
- Generate contract workspace (CW), ensure all appropriate risk checks and approvals are obtained
- Triage requests based on triaging instructions
- Arrange for necessary approvals and signatures to finalize contract
- Ensure contracts are stored in Ariba system
- Facilitate Purchase Orders
- Able to operationalize contracts including extracting metadata, ensuring accurate supplier information and status, and enabling purchase orders
- Check workflow daily for tasks assigned and redirect work items as appropriate
- Help business structure contract request and confirm appropriate information is gathered accurately
- High focus on delivering excellence to GSMG / Stakeholders / Legal to enable value creation
- Continuously work with stakeholders / procurement / legal to understand and escalate their needs as needed
- Able to track and report contract metadata extraction

**Required**

Bachelor’s Degree in Business, Finance, Law or related field

**Experience**:

- Minimum of two (2) years in a contract administrator or relevant role
- Familiarity with transaction structures and an understanding of key contractual terms
- Experience in preparing and reviewing contracts/legal documents and processing them for Legal/SME review, approvals and signature, either manually or using CLM software
- Experience with extracting key metadata from executed contracts and processing documents for storage/archiving
- Experience with contract management software and workflow management tools. Familiarity with Ariba Contract Workspace (CW), SAP, Appian vendor management and/or ServiceNow would be a plus

**Search Firm Representatives Please Read Carefully**

**Employee Status**:
Regular

**Relocation**:
No relocation

**VISA Sponsorship**:
**Travel Requirements**:
**Flexible Work Arrangements**:
**Shift**:
**Valid Driving License**:
**Hazardous Material(s)**:
**Number of Openings**:
3
**Requisition ID**:R209585

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