Program Manager

**PROGRAM MANAGER**
- **Department**: Programs
- **Area**: Program Management
- **Location**: Bogotà, Colombia
- **Supervisor**: Programs Director
- **Contract**: Fixed term (with possibility of extension)
- **Status**: Full-Time
- **Compensation**: Based on experience
- Contract Terms & Salary compensations will vary and be defined on the basis of local employment rates in accordance with the position grade and experience._

**Job description**

**KEY RESPONSIBILITIES**

**Program Management**
- Work in close collaboration with the Programs Director for the planning, monitoring, and implementation leading the Bogota’s planning process.
- Ensure monitoring through regular meetings, check ins (field visits if and when needed) and other appropriate instruments, identify existing challenges and potential risks, and relay feedback to the Programs Director.
- Oversee Bogota’s procurement and processes as required based on program implementation’s needs.
- Perform rigorous training needs assessment, develop and organize capacity development training for Bogota’s programs’ core team;
- Ensure Bogota’s’ risk and needs assessment is conducted according to the highest operational standards.

**Financial Management**:

- Ensure efficient regular management of Bogota’s budget as well as close monitoring of spending, and relay prompt feedback on potential over/underspend to the Programs Director;
- Work in collaboration with the Finance Department, draft monthly expenditure forecasts/spending plan as well as quarterly expenditure forecasts in compliance with designated requirements.
- Review and raise appropriate Purchase Requests (PRs) with correct budget codes and in-line with the allocated budget lines.

**Program Quality (Assurance and Control)**:

- Monitor Bogota’s implementation against work plans and overall project objectives, documenting progress and achievements.
- Identify gaps and manage systems and navigate process improvement areas to enhance the efficiency of inter-departmental work.
- Ensure the confidentiality and integrity of the information being accessed and report any suspected information security violation and/or breach to the concerned department.

**Stakeholder Management**:

- Represent programs with education, safeguarding/protection and relevant stakeholders - as and when needed, to foster ownership of approaches and effective participation in planning and implementation.
- Coordinate closely with the Ministry of Education including working groups (education, protection, safeguarding).

**KEY KPI’s for Bogota’s Program and Operations**:

- Recruitment of junior management and teachers, with the support of the HR Manager
- Recruitment of auxiliary staff (i.e. security guard, driver, cleaner).
- Scouting for a location within Bogotà and identifying a suitable building to carry out educational operations
- Supervising the construction, maintenance and renovation works to be carried out on the Organization’s building
- Supervising supervising the transportation-related matters for staff and students
- Supervising and vetting the Organization’s suppliers, in coordination with the Supply Chain Manager remotely and Officer on the ground
- Operating the organizations’ bank account, if so requested
- Support the Programs Director and the Supply Chain Manager/ Officer in coordinating external agencies (law firm, accountant) to ensure legal compliance of the Program in the following areas:
1. Lease agreement or Title Deed for the Property

2. Obtention of all necessary authorizations from the relevant public authorities,

3. Construction contract for renovations of the property (where applicable),

4. All other procurement activities
- Establishing strong ties with the relevant public authorities
- Establishing, in coordination with the Programs Director and Chief School Officer a recruitment process for the students and beneficiaries of the Organization
- Interacting with local stakeholders on behalf of Still I Rise to ensure our program is well received in the hosting community
- Identify the vulnerable communities for outreach purposes, and ensure that the Organization can gain access to the designated community
- Identify areas for improvement, anticipate risks and coordinate with the Programs Director to ensure the program's implementation of processes by assigning responsibilities, setting milestones, and keeping track of goals and deliverables
- Prepare monthly progress reports to be shared with the Programs Director, ensure timely submissions of work plans and other deliverables required by donors and relevant remote departments
- Work closely with all remote departments to ensure well-coordinated, streamlined, and professional communication and support towards the achievement of organizational goals
- Act as primary point of contact for the set up of the program in Bogotà, Colombia (Recruitment, Logistics and Procurement; Financial; Legal representation of SIR Co