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**Job Description**:
**About this role**: The Executive Assistant will uphold the Agency’s core beliefs and is responsible for delivering the best in class work. Must be collaborative, passionate, creative and support diversity and inclusion efforts.
**Responsibilities**
- Serve as Executive Assistant for multiple members of the Executive Leadership Team.
- Manage Executives calendars, including scheduling appointments independently as necessary.
- Arrange complex and detailed travel plans, including securing Visas.
- Compile and process Executives expense reports.
- Maintain timesheets for executive team timely and accurately.
- May direct the preparation and distribution of records such as agenda, notices, minutes, and resolutions for executive meetings.
- Maintain confidentiality of knowledge gained through interaction with executives.
- Work effectively with all Agency departments.
- Handle some executive personal matters.
- Any tasks as assigned.
**Skills/Qualifications**:
- Excellent communication skills both, written and oral
- Strong ability to organize and work on multiple tasks simultaneously
- Must be proactive/take initiative
- Must be proficient Microsoft Office with an emphasis on PowerPoint & Excel
- Bachelor’s Degree in communication or journalism a plus
- Engaging, resourceful, motivated, balanced and team player
- Strong problem solving skills and detail oriented
- Able to function in a fast paced environment
- MAC/PC proficiency
- Highly organized
