Project Manager Assistant

Project Manager Assistant

Level
- Junior

Department
- Other IT Positions

Type
- Full Time

Project
- ALLSTARSIT

Locations:

- Bogota, Colombia
- Hybrid

Job Details
- Posted on:

- January 19, 2026

About the Company

Established in 2004, ALLSTARSIT was founded with a clear vision: to enhance the landscape of global IT employment by bridging the gap between companies and skilled professionals. The core belief was that assembling a team shouldn't be hindered by geographical constraints. Fast forward to the present day, ALLSTARSIT stands as an international outstaffing service provider committed to change the way businesses recruit, compensate, and oversee top talent worldwide.

With operational hubs scattered across Europe, Asia, and LATAM, and its headquarters situated in San Francisco, US, the company boasts a workforce of over 1,000 adept professionals. Spanning across more than 20 countries, ALLSTARSIT offers a diverse range of skilled employees across various verticals, including AI, cybersecurity, healthcare, fintech, telecom, media, and so on.

About the Project

We are looking for a **Project Manager Assistant** to support our **Fiverr-based delivery operations**. This role is fully focused on sourcing, coordinating, and supporting freelancers on **Fiverr (primarily Fiverr Pro)** for upcoming and active projects.
The position is highly operational and communication-heavy, requiring daily interaction with international freelancers, structured follow-ups, and clear documentation to support Project Managers in making fast, informed decisions.

Required skills:

- **Excellent English fluency** (spoken and written); daily communication with international freelancers is required
- Strong proficiency in **Microsoft Word and Excel** (documentation, tracking, basic data handling)
- Highly organized and able to manage multiple Fiverr’s inbox conversations and tasks in parallel
- Strong written communication skills and attention to clarity and structure
- Highly responsive, proactive, and comfortable working in a fast-paced environment
- Strong time management and prioritization skills
- Detail-oriented and reliable, ensuring all tasks are followed through and properly documented
- **Based in Bogotá, Colombia**, with availability to work **on-site 2-3 days per week**

Scope of work:

- **Freelancer sourcing on Fiverr**
- Identify and shortlist suitable freelancers on Fiverr based on project requirements, skills, experience, availability, and performance indicators (level, reviews, response time).
- Maintain organized shortlists of reliable freelancers by specialization (design, front-end, back-end, QA, etc.).
- **Freelancer outreach & coordination**
- Contact **4-5 relevant Fiverr profiles per project** using structured outreach messages.
- Share high-level project context, scope expectations, and timelines in a clear and consistent way.
- Track responses, availability, and interest levels.
- **Quotation & estimation collection**
- Collect quotes from freelancers (fixed price or hourly).
- Gather estimated timelines, assumptions, and exclusions.
- Structure and summarize quotes in Excel for easy comparison and PM review.
- Flag unclear estimates, risks, or inconsistencies.
- **Q&A and clarification handling**
- Act as the first point of contact for freelancer questions.
- Consolidate questions and align answers with the Project Manager before responding.
- Keep all communication aligned with the approved scope to prevent misunderstandings or scope creep.
- **Call scheduling & coordination**
- Coordinate intro or clarification calls between Project Managers and selected Fiverr freelancers.
- Handle scheduling across time zones.
- Share call context and agenda in advance and document outcomes and next steps.
- **Brief creation for Fiverr projects**
- Prepare **clear, Fiverr-ready project briefs**, including:

- Project background and objectives
- Scope of work and deliverables
- Technical and functional requirements
- Timeline expectations
- Communication and reporting guidelines
- Adapt briefs to Fiverr’s platform structure (gigs, offers, milestones, revisions).
- **Fiverr platform operations**
- Ensure all communication, files, and agreements follow Fiverr platform rules.
- Support the setup and tracking of offers and milestones.
- Maintain clean, well-documented Fiverr conversations for transparency and traceability.