Senior Project Control Officer

**Requisition ID**: 235732

We are committed to investing in our employees and helping you continue your career at ScotiaGBS

**Purpose**

The Senior Project Control Officer (Senior PCO) will be primarily responsible for planning, revenue, payment processing, monthly and quarterly forecasts, pre-quarter updates, actuals, accruals, and expenses for the project's budgets and the Collections ongoing charge-outs. The incumbent will also assist the Senior Delivery Manager with in-depth financial analysis to support strategic projects and initiatives as required. The Senior PCO will support the project managers in the execution of the project's task as deemed by the project managers. The Senior PCO will interact closely with the project members from IT, Business, and the vendors.

**Accountabilities**
- Champions a customer-focused culture to deepen client relationships and leverage broader Bank relationships, systems, and knowledge.
- Prepare monthly and quarterly financial forecasts and year-end carryforwards as per the Bank deadlines using the Forecast System.
- Forecast accruals are entered in the appropriate tools before the monthly cycles.
- Ensure SLAs are met for financial monthly and quarterly reports, and drive to meet KPIs
- Identify and communicate financial and progress risks, issues, and deviations on the projects over their entire life cycle.
- Support project reporting — including regular status reporting and ad-hoc presentations.
- Perform financial management activities such as project budget forecasting and payment processing while following the bank guidelines, for the different components of the budget, Toronto, GBS, and the countries/regions.
- Create financial Project Change Requests (financial PCRs) to ensure the costs are allocated to the correct budget Component/Cost Element.
- Process payments. track, and report on invoices, third-party, and licensing costs.
- Use Smart Stream to track invoices submitted to accounts payable.
- Complete investigations as required to resolve discrepancies between issued invoices and contracts as they occur.
- Update the financial information for the Executive Steering Committee documents.
- Assist in the preparation of cost estimates in response to changes in scope.
- Develop new processes/templates to enhance the existing processes.
- Administration of document Repository: Store program and portfolio management documents in the project repository on SharePoint, ensuring that documents are up to date, assisting people in finding documents, and encouraging them to be self-sufficient.
- Interact and support the countries/regions with the financial management of the budget assigned as per the approved business case, by building and maintaining a strong partnership with them.
- Schedule and participate in project meetings, capture key decisions, communicate decisions on a timely basis and follow up on action items.
- Manage the tracking, reporting, and maintenance of the Risk, Action Items, and Issues of projects in various PM tools.
- Act as the project secretariat — this includes preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed minutes on a timely basis, recording, communicating, and following up on action items, and maintaining project distribution lists.
- Multitask on several projects at one time depending upon complexity and activities in progress.
- Assist in the creation/update of new Business Cases to implement the Collection Solutions along with the countries.
- Conduct appropriate status review sessions and escalate issues as necessary.
- Understand how the Bank's risk appetite and risk culture should be considered in day-to-day activities and decisions.
- Understand how the Bank’s risk appetite and risk culture should be considered in day-to-day activities and decisions.
- Actively pursues effective and efficient operations of their respective areas in accordance with Scotiabank’s Values, its Code of Conduct and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions and conduct risk.
- Champions a high-performance environment and contributes to an inclusive work environment.

**Languages**:
Fully bilingual in English & Spanish

**R**eporting Relationships**
**Primary Manager**:
Senior Delivery Manager

**Dimensions**
- Operates independently day to day and receives directions from collections stakeholders. managers & VP Collections and liaises with IB/Local Technology as needed.
- A high level of autonomy is required in assessing day-to-day issues to maximize efficiency and optimize costs.
- Countries/ Entities: GBS Countries, Colombia (CoIpatria), Mexico. Canada, Peru, Chile, Central America, and other Caribbean countries.
- Project Budget: ~$10 MM
- Growth markets with target increase in product mix; Collections/IT project work spans cross-border operations a