Strategic Operations Assistant and Board Secretary

**Job Information**:
Job Family

**Back Office***

Work Arrangement

**Permanent WFH***

City

**Bogota***

State/Province

**Distrito Capital de Bogotá***

Country

**Colombia***

**Revolutionize Operations and Governance in the Wellness Industry**

Experience the transformative power of joining Health First Network (HFN) Association Inc., a trailblazing collective of independent natural health and wellness retailers dedicated to fostering healthier communities across Canada. At HFN, it's more than just a job; it's a calling to make a tangible impact on the well-being of Canadians. Imagine being part of a network driven by a shared passion for people, community, and environmental stewardship. Our collaborative ethos ensures that every voice is heard and valued, fueling innovation and driving positive change in the natural health industry. Join us and be inspired to reach new heights, supported by a community that champions growth, collaboration, and integrity. Welcome to a workplace where making a difference is not just a goal, but a way of life.

**A Preview of Your Role**

Be part of our client’s team as a **Strategic Operations Assistant & Board Secretary Assistant**. Support strategic planning meetings, manage operational tasks, and facilitate board governance duties. Utilize advanced technology solutions to enhance company operations and stakeholder engagement.

**Fuel Your Career with Purpose and Impact**

Employment Type: Indefinite Term Contract
- Shift: Monday to Friday | 8:00 am to 5:00 pm or 9:00 to 6:00 EST
- Work Setup: Remote / Work from Home

**Ignite Your Success with Essential Skills**
- Governance Knowledge: Understanding board roles, responsibilities, and best practices in nonprofit or corporate governance.
- Strategic Planning and Operational Management: Experience managing meetings and operational scorecards. Training provided for scalability.
- Technological Proficiency: Expertise in managing and utilizing Microsoft To Do, Microsoft Systems, Hubspot, Slack, and board portals. Openness to aggressively learn and deploy advancements in AI technology.
- Exceptional Administrative Skills: Demonstrated ability in agenda management, minutes recording, and maintaining up-to-date legal and governance documentation.
- Leadership and Communication: Proven ability to effectively communicate with and support senior leaders, board members, and external stakeholders. Strong leadership skills that inspire collaboration and innovation within the team.
- Analytical and Problem-Solving Skills: Strong organizational, time-management, and analytical skills. Ability to multitask in a fast-paced, deadline-driven environment while maintaining attention to detail.
- Education: Administrative or related.
- Tech Stack: Experience using Microsoft Office and IA.
- Plus: Exposure to helping a CEO/founder run the company is ideal (big plus).
- Additional Information:

- Detail-Oriented: Exceptional attention to detail in all aspects of work.
- Innovative Thinking: Creative thinker open to new challenges and solutions.
- Learning and Adaptability: Eagerness to learn and adapt in a dynamic, fast-paced environment. Supportive of a diverse range of practices within a busy department.
- Ongoing Development: Training provided as needed to support acquiring and enhancing skills relevant to the role.
- Discretion and Urgency: High sense of discretion with an understanding of the importance of urgency and priority management.
- Multitasking: Ability to multitask effectively in a deadline-driven environment.
- Communication: Excellent written and verbal communication skills, with a proven ability to effectively engage with senior leaders and board members.
- Solution Orientation: Initiative-taking and solution-focused approach to ensure efficient team operation within established guidelines.
- Organizational Skills: Strong organizational, time-management, and ability to analyze calendars and identify efficiencies.
- Interpersonal Skills: Strong ability to build and maintain effective working relationships with both internal and external stakeholders.
- Leadership: Demonstrated leadership skills, with the ability to motivate and engage others in a collaborative team environment.
- Technical Proficiency: Solid knowledge of MS Office and willingness to learn new technologies.

**Elevate Your Role with Vital Tasks**
- Strategic and Operational Support: Facilitate administrative duties of strategic planning meetings, manage operational scorecards and meeting follow-ups, and integrate advanced technology solutions, including AI advancements, to enhance company operations and minutes.
- Board Governance and Secretary Duties: Organize and attend board meetings, draft agendas, record minutes, and maintain corporate records. Ensure governance policies are regularly reviewed as per the workplan and oversee the board planning calendar.
- Technology and Communication Tools: Utilize Microsoft To Do, Microsoft Systems, Hubspot, Slack,