Operations Coordinator

hace 2 semanas

Cartagena, Colombia Hire Overseas A tiempo completo

We're looking for a high-level Executive Assistant or an Operations Coordinator who’s more than just organized—they're resourceful, creative, and ready to move fast when it counts.
This role is built for someone who can handle the unexpected, juggle multiple tasks without flinching, and be on-call during weekends (with flexibility), all while coordinating swag orders, handling light design needs, and managing executive-level tasks.
If you’re the kind of EA who anticipates needs, thinks three steps ahead, and thrives in a high-performance, always-on environment—this is your next role.
**Perks & Benefits**:

- Paid in USD every 15th & 30th of the month
- ️ Up to 14 days of Paid Time Off per year
- Observance of Philippine Regular Holidays (Flexible Holidays depending on the place of residency)
- 100% remote - work from anywhere
- Direct exposure to high-level business decisions and executive operations
- Work with a fast-moving, results-oriented team that values trust and excellence

**What You’ll Be Doing**:

- Swag Coordination
- Research, design, and order custom-branded merchandise (e.g. event giveaways, client gifts, team kits)
- Coordinate with vendors, track inventory, and manage logistics end-to-end
- Graphic Design & Visual Content
- Create simple but polished graphics for swag, presentations, and internal materials
- Edit and format PDFs, slide decks, and branded assets
- Use Canva, Figma, or similar tools to execute fast turnarounds
- Executive Support & On-Call Availability
- Be available on weekends (as needed) and respond quickly to messages
- Manage inbox triage, calendar support, and task follow-ups
- Anticipate needs, flag time-sensitive requests, and maintain clear communications
- Handle errands, research, order placement, and other ad hoc admin tasks

**Who You Are**:

- 3+ years of experience as an Executive Assistant supporting C-Level Executives in a fast-paced environment
- Proven ability to manage swag logistics, gifting, or event coordination
- Strong design skills using tools like Canva, Figma, or Adobe Suite
- Comfortable being on-call during weekends (actual work volume may vary)
- Highly responsive, proactive, and solutions-oriented
- You don’t wait to be told what to do—you spot the need and act

**Application Process Overview**:
Our comprehensive selection process ensures we find the right fit for both you and our clients:

- Video Introduction - Record a brief one-way video introduction to showcase your communication skills
- Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
- Recruitment Interview - Initial screening with our talent team
- Executive Interview - Meet with senior leadership to discuss role alignment
- Client Interview - Final interview with the client team you'd be supporting

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.

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