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People Coordinator
hace 2 semanas
**ABOUT THE ROLE**:
We're looking for a highly organized and enthusiastic **People Coordinator** to join our team and play a central role in managing our HR administration, recruiting support, and employee engagement initiatives across the U.S., Canada, and Colombia. You'll be the reliable first point of contact for employees and a core partner in maintaining our vibrant, growth-focused culture. You thrive on precision and play a crucial role in ensuring every employee experience is seamless from start to finish. In this role, you will be the backbone of our People & Culture team, supporting everything from data management to event planning. Your dedication to accuracy will be key to managing confidential information and ensuring all our HR processes run smoothly.
**HR Administration & Compliance**
- Manage **HRIS data entry** and ensure data integrity across all platforms.
- Prepare and process complex, international payroll tasks, including semi-monthly payroll preparation for US and Canadian teams, and semi-monthly **RRSP/RESP** and monthly **WSIB** reporting for Canadian employees.
- Serve as the key administrative contact for **Colombian employees**, coordinating closely with our Employer of Record (**EOR**) vendor.
- Conduct **time-off audits** and support annual compliance testing, including assisting with the **401(k) audit**.
- Process and track HR and vendor invoices, sending them to the Accounting team for payment.
- Manage and track compliance for the Career Development Program, Annual Goal Setting, and annual U.S. anti-harassment training.
**Recruiting & Employee Life Cycle**
- ** Own the Onboarding and Offboarding experience**, creating employee files, drafting termination agreements, calculating severance, updating relevant trackers, and managing system access removals.
- Create and maintain new hire onboarding schedules, presentation slides, and ensure managers establish and track **30-60-90 day goals**.
- Conduct **exit interviews** to gather valuable employee feedback.
**Employee Engagement & Wellness**
- Handle all employee information and records with the utmost **discretion and confidentiality**.
- Drive internal community engagement by creating engaging written and image-led content across various platforms.
- Own the **Wellbeing Program** by creating the annual calendar, assembling benefits communications, and updating the portal content.
- Assist with administering employee recognition programs (e.g., Presidents Club, Service Anniversaries) and planning special events (e.g., benefits enrollment, holiday parties).
- Coordinate monthly **coffee chat matches** to promote internal connections.
- 2 - 3 years in an HR administrative or coordinator role with Canadian or US experience.
- Exceptional organizational skills and meticulous attention to detail, especially with HRIS data and payroll documentation.
- Strong ability to manage multiple priorities and meet strict deadlines daily.
- Excellent written and verbal communication skills, with a talent for creating engaging and professional internal communications.
- Experience with or ability to quickly master **HRIS/Payroll systems**, DocuSign and an ATS platform
- Familiarity with or willingness to learn **US and** **Canadian payroll/benefit compliance (RRSP/WSIB)** and EOR administration.
- A high degree of integrity and ability to handle sensitive information with **confidentiality and tact**.
- EnsembleIQ is an equal opportunity employer and committed to diversity and inclusion. We provide accommodations at all stages through recruitment and employment in accordance with Human Rights and accommodation legislation upon request._
