Billing Coordinator

The project operations function works in collaboration with finance and project managers providing first class operational support along with enterprising solutions in respect of the lifecycle of our external client consultancy projects; in particular, ensuring the swift and accurate administration of project data and client invoices and the appropriate use of systems and processes.

Purpose of the Project Operations team is to:

- Place the client at the centre of what we do making it easy and desirable to do business with us, ensuring we turn revenue into cash as quickly and efficiently as possible
- Reduce the administrative burden to consultants so they can spend more time with our clients
- Ensure and maintain a system of governance and excellence for the accurate and timely use of systems and process in-line with regional and global standards and polices
- Uphold the quality of project data through governance practices and policies.
- As a project coordinator, you will be part of an established high performing team accountable for coordinating all aspects of business administration associated with the lifecycle of a projects.

**Role tasks and responsibilities**

**_ Client project coordination_**
- Lead project set up process within enterprise systems (CRM, IBM & D365)
- Coordinate data sites & project timelines
- Qualify supporting documentation & data
- Programme and maintain project budgets
- Liaise with intercompany offices
- Coordinate subcontractor administration
- Coordinate purchase order process
- Coordinate project reporting schedule
- Act as point of contact for project administration
- Provide ad-hoc support to project managers

**_Client project coordination - financial_**
- Lead end to end project invoice process
- Process project costs - subcontractor, vendor invoices
- Liaison to finance teams and credit control
- Qualify project data for financial reporting, project management & invoicing
- Qualify & approve client & I/C invoices

**_Client service_**
- Collaborate with client on-boarding procedure & liaise with clients administrative teams
- Qualify client documentation in relation to invoicing
- Ensure ease of transaction between Control Risks & client

**_Operational_**
- Support the implementation of standard operating procedures
- Identify issues with & exceptions to standard processes or procedures
- Identify systems errors, data issues and raise for solutions
- Provide training for enterprise systems & provide feedback to business

**Requirements**:

- **Please submit your CV in ENGLISH**:

- Prior administrative experience, ideally in related field.
- Ability to quickly assimilate & understand information and recognise what action is required
- Prior experience of using internal enterprise systems
- Degree desirable or similar workplace experience.
- Strong IT skills including Microsoft Outlook, Word, Power Point and Excel; Viso & Sharepoint would be advantageous
- Strong communication skills with the ability to establish effective and strong working relationships with internal and external contacts
- Good organisational and prioritising skills
- An ability to identify problems, understand the complete impact of them and see challenges through to a conclusion
- Professional working proficiency in English