Executive Assistant

hace 4 días

Bogota, Colombia Sagan A tiempo completo

**Job Title: Executive Assistant - Latam**
**Location**: Remote (EST Timezone)

**Working Schedule**: Monday - Friday, 9:00 AM to 6:00 PM EST

Our company is seeking a highly organized and detail-oriented Executive Assistant to provide high-level administrative support to our CEO and COO. As an Executive Assistant, you will play a crucial role in enabling our executives to focus on strategic business goals by managing their schedules, facilitating communication, and handling various administrative tasks.

**Key Responsibilities**:

- ** Calendar Management**:Efficiently maintain and coordinate the schedules of the CEO and COO, including managing meeting and event logistics.
- ** Communication Facilitation**:Serve as the primary point of contact between executives and internal/external stakeholders, managing correspondence and ensuring timely relay of information.
- ** Meeting Preparation and Follow-up**:Prepare meeting agendas, materials, and minutes. Follow up on action items to ensure timely completion.
- ** Travel Coordination**:Arrange travel logistics for executives, including flights, accommodations, and itineraries, ensuring smooth travel experiences.
- ** Document Management**:Prepare, review, and revise documents such as reports, presentations, and letters while maintaining confidentiality.
- ** Project Management**: Assist in overseeing projects, ensuring deadlines are met and objectives are achieved. Provide administrative support for project tasks as needed.
- ** Event Planning**:Organize and coordinate executive-level events, including retreats, board meetings, and corporate gatherings.
- ** Expense Reporting**: Manage and reconcile expense reports, ensuring accurate and timely submission in accordance with company policies.
- ** Stakeholder Engagement**: Assist in managing relationships with key stakeholders, including board members, investors, and important clients.
- ** Ad-hoc Support**:Provide additional support to the CEO and COO as needed, which may include personal errands to support their business efficiency.

**Requirements**:

- Bachelor's degree or equivalent experience preferred.
- Proven experience as an Executive Assistant or similar role.
- Proficiency in GSuite, and Google Calendar.
- Strong communication and interpersonal skills, with a professional demeanor.
- Exceptional organizational and multitasking abilities.
- Ability to work efficiently in a remote environment and adhere to deadlines.
- High level of discretion and ability to handle confidential information.

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