Executive Coordinator

hace 1 semana

Bogota, Colombia Contáctica. A tiempo completo

Become a **Contáctico** and join an enthusiastic, multicultural superstar team in a fast-paced company committed to making a difference in the world, one amazing project at a time. Our award-winning digital marketing team has consistently delivered exceptional ROI to industry leaders such as Pepsi, Banco Popular, Triple-S, Gatorade, and other prominent companies in various sectors. At **Contáctica**, we prioritize maximizing our clients' ROI through strategic thinking, digital expertise, innovative conceptualization, and an unwavering focus on achieving results. We strongly believe in work-life balance and the importance of our **Contácticos** loving what they do.

We embrace individuals from diverse backgrounds and welcome everyone to apply

**Responsibilities**:

- Provide comprehensive support to the Chief of Staff, managing their schedule, appointments, and priorities effectively.
- Coordinate and arrange travel logistics, including flights, accommodations, and transportation, for both domestic and international trips.
- Develop detailed itineraries and agendas for trips, ensuring all necessary arrangements are made and communicated.
- Handle both personal and work-related tasks for the Chief of Staff, demonstrating flexibility and discretion in managing various responsibilities.
- Manage personal finances for the Chief of Staff, including budgeting, expense tracking, and bill payments.
- Maintain strict confidentiality and demonstrate trustworthiness when handling sensitive information, legal documents, and correspondence.
- Act as the primary point of contact for the Chief of Staff, handling and filtering all requests and tasks from the team of 80 individuals.
- Deliver exceptional customer service and maintain a courteous and professional demeanor when interacting with team members and external contacts.
- Read and comprehend legal documents, providing advice and assistance as required.
- Manage and help execute numerous projects at a time.
- Availability to travel on short notice.

**Requirements**:

- Fluency in both English and Spanish, with excellent spelling and grammar in both languages.
- Proficiency in a third language is preferred but not required.
- Exceptional attention to detail and strong organizational skills.
- Ability to manage multiple calendars and prioritize tasks effectively.
- Excellent interpersonal and communication skills, with the ability to interact with individuals at all levels.
- Flexibility to adapt to changing schedules and priorities.
- Early bird mentality with a willingness to accommodate a flexible schedule.
- Discretion and trustworthiness when handling confidential information.
- Proficiency in various tools, including but not limited to Photoshop, Canva, and Chat GPT.
- Ability to read and comprehend legal documents is a plus.
- Minimum of 5 years of experience in a similar executive coordination position or in legal work.
- A valid passport and visa are necessary.

**Benefits**
- Career development plan.
- Remote work.
- Competitive salary.

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