Associate Human Resources Officer

This position is located in the United Nations Verification Mission in Colombia (UNVMC), in Bogota. The incumbent reports to the head of the Specialist Support team within the Human Resources Unit.

**Responsibilities**:
Within delegated authority, the Associate Human Resources Officer will carry out the following duties:
Recruitment and Staff Selection
- Participates in task forces and working groups identifying issues/problems, formulating policies and guidelines, and providing inputs on new procedures on recruitment and staff selection ensuring the implementation of the UNVMC Gender Directive and Gender Parity Strategy.
- Plans, organizes, and administers the Language professional examinations and other programmes and tests related to recruitment of professional, general service and other categories of staff.

Administration of entitlements and Benefits
- Advises the supervisor and the Chief Human Resources Officer (CHRO) on the development and implementation of United Nations policies and practices on entitlements.
- Provides advice to managers and staff on human resources related matters.
- Evaluates the effectiveness of related guidelines, HR rules, regulations practices and procedures, and recommends revisions to DMSPC through the CHRO, where necessary.

Planning and Budget
- Supports the mission planning process throughout the mission lifecycle by conducting reviews and analysis for determining on the staffing requirements and organizational structure.
- Assists with the review of recommendations resulting from staffing reviews and translates them into staffing requirements for purpose of budget preparation.
- Conducts initial review and analysis on the staffing aspects of the mission’s budget based on the existing guidelines.
- Reviews staffing related costs and expenditures in Umoja in line with funds allotment, ensuring that funds for staffing costs are available, and where necessary alerts Human Resources Officers to follow up with Finance and Budget Unit to deploy funds to meet any shortfall.
- Assists the supervisor in ensuring that expenditures related to staffing are within the budgeted staffing costs, coordinating with the Finance and Budget Unit to ensure availability of funds.
- Advises hiring managers on loaning of posts between sections and movement of posts and staff between locations based on the SOP on Staffing table and Post Management, ensuring the integrity of the staffing table as approved in the budget without discrepancy in sections and locations.
- Assists in reviewing and processing requests for classification, providing advising and answering queries on classification procedures.

Performance Management
- Assists the mission in the implementation of the performance appraisal system and monitors its compliance with the proper implementation of the performance management system, providing guidance and substantive support to mission components on standards for the development of service, section, unit and individual work plans.
- Maintains contacts with the Training Unit to organize training/orientation programmes in performance management and supervisory skills as well as work plans.
- Gathers data on full compliance of performance documents and provides input to the establishment of Management Review Committee and Joint Monitoring Committee and Rebuttal Panel and acts as their facilitator and ex-officio member.
- Provides advice to staff and managers in cases of underperformance and facilitates the implementation of a Performance Improvement Plan (PIP) or other remedial measures, when required.

Staff Development
- Researches and Identifies training opportunities for HR staff as well as staff in general and plans and prepares the mission training budget in coordination with the Training Unit.
- Assists with the development of training programmes staff, in coordination with the Training Unit, giving particular attention to developing and implementing career development paths for national staff members and to the inclusion of gender and differential sensitive approaches matters.

Administration of Justice
- Compiles the mission’s responses to formal and informal requests coming from different entities under the Administration of Justice (AoJ) system.
- Provides inputs to efforts and measures aimed at addressing and mitigating staff grievances with the purpose of resolving them at the lowest practical level.
- Assists with the development of preventive activities such as training and sharing best practices and recent jurisprudence related to human resources management.

Staff and Management Relations
- Provides inputs on various HR matters for purpose of discussions and dialogue between the management and international and national staff unions (Field Staff Union and National Staff Association).
- Participates in meetings with staff representatives to address issues affecting the staff ensuring a gender-sensitive approach and coordinate the quarterly meetings with the Head