Executive Assistant to CEO
hace 2 horas
Executive Assistant to CEO (CEO/COO EA Experience and/or Chief of Staff Background Preferred) Location: Remote (must be able to work Eastern Time, Monday–Friday, 9:00 AM – 6:00 PM ET) Compensation: Competitive salary with growth opportunities Start Date: ASAP About the Role The CEO leads two fast‑growing proptech companies backed by top‑tier investors and many of the largest landlords and managers in the U.S. As the companies scale, we are seeking an Executive Assistant to work alongside the Chief of Staff, providing support across the CEO's both personal and professional priorities. This role demands intelligence, precision, discretion, and a long‑term mindset. The ideal candidate is exceptionally organized, has a strong background in accounting or finance, is detail‑oriented, and is eager to grow with us over the next 5–10+ years. You’ll be more than an assistant — you’ll be a trusted partner, ensuring the CEO's personal and professional life runs seamlessly. What You’ll Do Personal & Household Support Manage calendar, logistics, and appointments Handle travel arrangements, research best hotels/restaurants, and prepare detailed itineraries Misc Personal Bookkeeping (expense tracking, reconciliations, reporting in Excel) Research and summarize relevant articles, threads, and lifestyle trends for the CEO Professional & Business Support Provide direct support to the Chief of Staff across scheduling, communications, and operations Monitor and manage inboxes, draft correspondence, and summarize key information in real time Manage calendars, coordinate meetings, and prepare agendas and briefing materials Support with bookkeeping, dashboards, trackers, and reporting Conduct research and compile data for projects and decision‑making Draft, review, and edit correspondence, reports, and presentations Contribute to systems‑building, workflow optimization, and process improvements Who You Are Bachelor’s degree from a reputable university 3+ years of experience as an EA, PA, or similar role supporting senior leadership Background in bookkeeping or finance (degree or master’s in accounting preferred) Excellent professional English (spoken and written) with strong communication skills Advanced Excel skills and strong command of Microsoft Office/Google Workspace Highly organized, detail‑driven, and proactive Smart, resourceful, and able to anticipate needs before they arise Strong written and verbal communication skills Comfortable in a fast‑paced, high‑growth environment Professional, collaborative, and aligned with a modern, ambitious team Committed to building with us for the long term Nice to Have Experience in early‑stage startups or high‑growth companies Familiarity with project‑management and CRM tools (Slack, Asana, etc) What Success Looks Like The CEO’s personal and professional life is highly organized and stress‑free The Chief of Staff is consistently supported and freed up to focus on strategic priorities Systems, spreadsheets, and trackers are accurate, reliable, and up to date Meetings, communications, and projects are executed smoothly and on time You quickly become an indispensable part of the leadership team’s daily operations Seniority level Mid‑Senior level Employment type Full‑time Job function Administrative Industry Insurance #J-18808-Ljbffr
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