Administrative Associate

Job Summary Coordinates documents and gathers and inputs data related to assigned administrative support duties for a team, department, function or other organizational leader/group. Performs activities under a moderate degree of supervision. Key Responsibilities Provides administrative support by conducting research, preparing statistical reports and addressing routine information requests. Gathers, compiles and verifies information and enters it accurately into documents such as reports, presentations or forms; and office systems such as databases or spreadsheets. Assists with data collection, data entry and report generation on various departmental related activities. Assists with associate functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings. Responds to, or redirects, routine inquiries from external or internal sources about the organization/department, its activities, or processes so callers/visitors are answered promptly and accurately. Prepares documentation for payment of vendors, suppliers and other third parties as applicable; submits documentation and enters request for payments into accounting system; responds to inquiries from accounts payable and payees. Documents and maintains departmental policies and procedures. Participates as a team member on departmental related business improvement assignments and projects as needed. Performs other routine administrative activities as needed per the established procedures of the organization and/or department. Qualifications Manejar el proceso de generación de ordenes de compra y conciliación con facturas. Generación en el sistema de órdenes de compras requeridas para la operación, y realizar su respectivo recibido en el sistema. (Área administrativa y Servicios) Recepción y elaboración SCR (Entradas al sistema) de Facturas proveedores y verificación con la respectiva orden de compra (Cumplimiento legal). Revisión y control de legalizaciones del personal para envió al área de finanzas Elaboración de legalización de la caja menor, gerencia y fondos fijos asignados al área de servicios. Realizar el recibido de partes en el nuevo sistema para los diferentes proyectos, según instrucción específica del Depto. Servicios. Organización de col para facturación o garantías sometidas a la corporación. Soportar los aspectos administrativos de documentación e inspecciones mensuales de HSEQ, realización de actas de reuniones, reporte de horas extras, incapacidades y novedades del personal. Organización de ordenes de venta para facturación o garantías sometidas a la corporación. Soportar los aspectos administrativos de documentación e inspecciones mensuales de HSEQ, realización de actas de reuniones, reporte de horas extras, incapacidades y novedades del personal. Programación y seguimiento a las compras de insumos para la sede. (Cafetería, Aseo, Papelería y Tóner de impresora) Realización de reserva de hotel para el personal de la sede durante viajes, o cuando se reciban visitas de otras áreas del negocio. Realización de reserva de hotel para el personal de la sede durante viajes, o cuando se reciban visitas de otras áreas del negocio. Elaboracion de informes técnico de reparacion de motores en servicios no minero Seguimiento a resultados de muestra de aceite lubricante Desarrollar datos analíticos de la operación para poner en evidencia las tendencias y el desempeño de las flotas de proyectos especiales de servicio bajo su responsabilidad Usar sistemas de información, herramientas y procedimientos comunes para permitir el análisis del desempeño de la flota. Administración de la base de dato de población de motores de servicios no minero Proponer iniciativas que permitan mejorar la confiabilidad y disponibilidad del motor y sistemas asociados de la administracion de las flotas de los clientes - Contratos Marco Apoyo a cotizacion de servicios no minero Responsibilities Competencies Action oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm. Communicates effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences. Customer focus - Building strong customer relationships and delivering customer-centric solutions. Ensures accountability - Holding self and others accountable to meet commitments. Plans and aligns - Planning and prioritizing work to meet commitments aligned with organizational goals. Data Analytics - Discovers, interprets and communicates qualitative and quantitative data; determines conclusions relying on knowledge of business or functional frameworks; simultaneously applies statistics, data validity, data visualization, and problem solving approaches to effectively extract meaningful patterns and business insights; presents conclusions and outcomes that enable data driven business decisions. Data Communication and Visualization - Constructs a tale of the business problem, root cause, solution options, and opportunities through illustrating data visually, including reports and dashboards. Values differences - Recognizing the value that different perspectives and cultures bring to an organization. Education, Licenses, Certifications High school diploma or certificate of completion of secondary education or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations. Experience Requires some work experience or intermediate level knowledge obtained through education, training or on-the-job experience. Job: General ManagementOrganization: Cummins Inc.Role Category: On-site with FlexibilityJob Type: OfficeReqID: Relocation Package: No100% On-Site: No #J-18808-Ljbffr